Map a Drive - How to

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Map a drive to give easy access to files that are in directories other than your home directory or if you are working on a non-college administered computer. Before you map a drive, you need to know the name of the file share and you may need to know the domain in which you are working.

If you are working off campus, you need to run Network Connect client before you can map a drive.


Mapping a Single Share

All college-administered Windows computers are in the Engin domain. If you are not using a college-administered Windows computer, you may need to map drives that are in the Engin domain. Using Windows to map a drive, open Computer (or any view of a drive), and select Map network drive. Select a drive letter (Z: in the illustration), enter the share name in the Folder field and click Finish.

map network drive with Windows

When you map a network drive, use this form:
where sharename is the share's name. If you are then prompted to Connect As…, enter:
    engin\yourname and your password.
where yourname is your Engineering login ID, not the share name.

Note that in the illustration above, Reconnect at logon is checked. This is the right setting if you are mapping a drive from your office and you want to be able to use that mapped drive regularly. Do not check Reconnect if you are mapping a drive from home, from a public remote site, or from any general assignment classroom.

Locally Administered Windows Computers

If you use a locally administered Windows computer, to map a share, use
where name is your login ID or share name. If you are then prompted to Connect As…, enter:
   engin\yourname and your password.
where yourname is your login ID, not the share name.

Using All Shares

If you have access to several shares and want to access each one as needed, from the search area of the Start Bar, type \\\stuff\shared and you'll see a list of all the shares you have access to. To use any of those shares, double click the share name to see the folders and files. You can create a shortcut for this view by right clicking in the view and selecting New | Shortcut. If you want to create a shortcut to a specific share, right click and select Create Shortcut. Windows returns the error message: "Windows can't create a shortcut here. Do you want the shorcut to be placed on the desktop instead?" If you click Yes, you will see the new shortcut on your desktop.

Adding the Shortcut to Favorites You can move that shortcut to the Explorer Favorites (see screen shot) for easy access.  Your desktop may be covered by the various windows you have open, but if you have the Explorer open, you can get to the share from the Favorites list.

Note that this method of mapping will not work on Macintosh computers. See Macintosh below.

Using the Network Location to Map Drives

Another way to map drives is to use the network location. This is useful if you are part of a group sharing documents or when you want to email a document link. From Computer, right click and select Add a network location. You can use the Add Network Location Wizard that opens. Press Next. On the next screen choose Chose a custom network location, which may be the only option. Click Next. Enter the UNC in the Internet or network address:  field. If you know the share name, you can enter it, e.g., \\\stuff\shared\photos. Or begin by entering \\\stuff\Share. Windows will fill in matching patterns so you will not have to enter that entire name. Click Browse.... map-drive-browse-for-folder When you find the name of the share you want to map, click Next. You are asked to enter a name for the location, but Windows will assume the name of the share. map drive add network location  Enter a new name or accept the suggested name. Click Next. The next dialogue box should report that you have successfully created a network location. Click Finish.

To use this mapping to point someone to document in a share to which they also have access, add in your message a link such as \\\stuff\shared\photos\SC\happy-grads.jpg. Depending on how you add the link, the recipient can copy the link name and paste it into the Explorer address bar  Explorer Address Bar  or double click to open the file. An easy and accurate way to get the right path for a file is to navigate to the file you want to send as a link in email, right click, select Properties, highlight the Location:, paste that into the email message, and then add the file name to the end of the path you just copied.


Using the Konqueror file browser, in the location box, use the SMB interface as shown below.
konqueror map with samba

When you map a network drive, use this form:
where name is your login ID or share name. When prompted to authorize your connection, use engin\name where name is your engineering account ID (Username) and the appropriate password, as in the illustration below.

authorize to map drive in linux


Using Finder, select Go| Connect to Server…

When you map a network drive, use this form:
where login-id is your login ID or share name

mac map drive connection to server

When you are prompted to authorize your connection, select Connect as: Registered User and enter ENGIN\login-id [Name] and password, then click Connect.

mac connect to map drive


To map the ITS Files@Iowa file space of 25GB, you can follow the WIndows ITS directions except that you should not choose the drive letter H:. Choose any letter that is not already in use. After you click Finish, you will be asked to provide network credentials. Because you are in the Engin domain, it will assume Engin. To specify the Iowa domain, in the User Name put in iowa\HawkID and your HawkID password.

Mac ITS directions

Linux ITS directions


Call or visit the Engineering Help Desk, 1253 SC, 319-335-5055, if you need help mapping a drive.