EFC 2003-2004

Engineering Faculty Council
Academic Year 2003 - 2004

EFC Meeting # 1
May 20, 2003
Minutes

1. The meeting was called to order by Professor Andersen at 8:30 a.m. in 3511 SC
Members present: Andersen, Reinhardt, Robinson, Swan, and Wiencek
Deans present: None

2. The minutes of meetings 23, 24, and 25 were approved.

3. The EFC thanked the outgoing members of EFC, Professors Beckerman and Wiencek, for their service and dedication to the Council.

4. EFC Officers and Liaisons for the next year were selected. Professor Swan will serve as Chair of EFC and Professor Robinson will serve as Secretary of EFC. Liaison appointments for the next year are:
Curriculum – Professor Andersen;
Promotion & Tenure - Professor Robinson;
Teaching – Professor Swan;
Computer Services – Professor Reinhardt.

5. The EFC expresses its thanks to members of the various EFC committees. A brief discussion of potential replacements ensued.

6. Draft charges for the committees will be developed by the liaison for each committee and circulated prior to the next meeting. Discussion and finalization of the charges will occur during the next EFC meeting.

7. The EFC adjourned at 9:30 a.m.

Respectfully submitted,

John P. Robinson, Secretary

EFC Meeting # 2
August 25, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:35 a.m. in 3501 SC
Members present: Andersen, Reinhardt, Robinson, and Swan.
Deans present: None

2. Minutes of the May 20, 2003 meeting were discussed, modified and approved.

3. The Provost’s Office, after consulting with Dean Butler, has selected the members of the committee to review Dean Butler and his office. From the list submitted by the EFC last spring. The members are:

Professor Lea Der Chen, MIE, Chair
Professor Victor Rogers, CBE
Professor Pedro Alvarez, CEE
Professor Caroline Harwood, Microbiology
Susan Beckett, ECSS
Professor Swan will coordinate the Colleges’ FPOA involvement with this committee.

4. Membership of the EFC’s committees was discussed. EFC liaison members will be contacting faculty about committee membership.

5. Draft charges for the committees will be developed by the liaison for. Discussion and finalization of the charges will occur during the next EFC meeting.

6. Section 21 of the Manual of Procedure states, “The secretary of the Engineering Faculty Council shall make prompt written reports to the members of the faculty on all council proceedings.” The EFC
interprets this statement to include electronic written formats and all future EFC reports to the faculty will be distributed in electronic format. The minutes will be posted at:
http://www.engineering.uiowa.edu/~efc/
7. The EFC adjourned at 9:25 a.m. The next meeting is tentatively scheduled for September 3, 2003.

Respectfully submitted,

John P. Robinson, Secretary

EFC Meeting # 3
September 3, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:35 am in 3501 SC
Members present: Andersen, Reinhardt, Robinson, and Swan.
Deans present: Butler, Scranton

2. Minutes of the August 25, 2003 meeting were approved.

3. Dean Scranton reported that the response rates for last spring’s electronic student evaluation of teaching were higher than the rates for paper forms, both item and written comments. The teaching Committee will be charged to develop a new policy for electronic teaching evaluation.

4. A CBE inquiry on GEC requirements was discussed. The matter will be sent to the College’s Curriculum Committee.

5. A detailed discussion of the draft charges for EFC committees was held. Progress was made.

6. The EFC adjourned at 9:35 am. The next meeting is tentatively scheduled for September 8, 2003.

Respectfully submitted,

John P. Robinson, Secretary

EFC Meeting # 4
September 8, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Reinhardt, and Swan.
Member Absent: Robinson
Dean present: Butler

2. Reading and approval of the minutes from the 9/3/03 meeting were tabled until the next meeting.

3. Committee memberships and charges.

Curriculum committee: Still awaiting membership acceptance from three of the new proposed members. Curriculum committee charges approved after a minor revision.

Teaching committee: Membership is finalized. Committee charges were approved after a minor revision.

Computer services committee: No change in membership or charges.

4. Summer faculty meeting. Dean Butler gave the background on this issue. The summer faculty meeting is usually held on the last day of the summer session (mid August). Typically, the only business on the agenda for the summer meeting is the approval of degree candidates. The meeting attendance is often very low (sometimes five or fewer faculty). Dean Butler would like the EFC to consider replacing the summer faculty meeting with an e-mail ballot if there is no other business on the meeting agenda. The subsequent discussion considered whether all faculty have easy access to e-mail and would be able to participate in the ballot, security and privacy issues, and the possibility of replacing all approval of degree candidate actions (fall and spring semester included) with a similar e-mail ballot. Dean Butler offered to have his office examine the policy issues in detail and report back at an upcoming meeting.

5. The EFC adjourned at 9:35 am. The next meeting is scheduled for September 15, 2003.

Respectfully submitted,

Joseph Reinhardt, Secretary Pro Tem

EFC Meeting # 5
September 15, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the September 3 & 8, 2003 meetings were discussed, modified and approved.

3. Committee memberships and charges.

Promotion & Tenure committee: Committee charges approved after a minor revision.

4. College Ombudsperson.

Professor Swan presented the Engineering Student Council’s recommendations for College Ombudsperson. After some discussion the candidates were ordered and contacts were planned.

5. Professor Swan reported that 2 nominations had been received for the open position on the EFC.

6. The EFC adjourned at 9:15 am. The next meeting is scheduled for September 22, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 6
September 22, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the September 15, 2003 meeting were corrected and approved.

3. Professor Swan presented the college policy on Faculty Perception of Administration reviews (FPOA)
which are due this year for the DEOs of ECE and MIE. Faculty members for the committees were
discussed. Contacts will be made.

4. A repository for policy details not covered in the College Manual of Procedure (such as FAS, FPOA,
and ACE) was discussed. Professor Swan and Dean Butler will investigate the current situation.

5. Professor Swan reported on the status of UI’s eLearning project.

6. The EFC adjourned at 9:37 am. The next meeting is scheduled for October 6, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 7
October 6, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the September 22, 2003 meeting were approved.

3. Professor Swan welcomed Professor L.D. Chen, MIE to the EFC.

4. Professor Swan reported that the faculty committees for the FPOA reviews for the DEOs of
ECE and MIE were nearly complete.

5. The discussion of a repository for policy details not covered in the College Manual of Procedure (such
as FAS, FPOA, ACE, teaching, and mentoring) continued. Dean Butler described his office’s current
paper and electronic process for tracking college policy. Professor Andersen outlined a possible
electronic organization with 3 components;
• a file listing the last 10+ years of faculty meeting minutes,
• an index of links to the minutes by date,
• a second index by topic with links to the minutes.
It was suggested that the topic index follow the college organization of committees. Access to the faculty would be password protected. Once established, maintenance appeared reasonable. The relationship of such a repository to EAC policy actions (such as space assignment, endowed chairs, and compensation) was discussed. Dean Butler will further investigate the effort that would be needed to establish this repository. .

6. Professor Swan initiated a discussion on bonus faculty compensation recently established in the basic science departments in the College of Medicine. Dean Butler reported on a continuing discussion on this topic in the EAC.

7. The EFC adjourned at 9:25 am. The next meeting is scheduled for October 13, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 8
October 13, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Chen, Reinhardt, Robinson, and Swan.
Deans present: Butler, Scranton

2. Minutes from the October 6, 2003 meeting were approved.

3. Online minutes and policies not covered in the CoE Manual of Procedures. As part of a continuing discussion on this topic Dean Butler reported that the College has complete paper records of faculty meeting minutes going back for a number of decades but has electronic faculty meeting minutes going back only to 1999. Therefore, some of this gap from before 1999 would need to be filled. After some discussion it was agreed to investigate optical character recognition (OCR) for vital minutes preceding 1999 and image scanning for associated attachments.

4. Assessments of the Classroom Environment (ACE’s) for the Fall 2003 Semester. Dean Scranton reminded the EFC of the deadlines for administration of ACE’s for this fall term. It was noted that although the Teaching Committee has been charged to develop and recommend a college policy on electronic ACE, its work will not be complete until the spring semester. The EFC reviewed the current policy on administration of ACE’s and the recent faculty votes on electronic ACE’s. Given the high response rates from the test run for all CoE full professors in spring 2003, and given that faculty will be asked to vote on a new electronic ACE policy in spring 2004, it was moved and seconded that the CoE continue the electronic trial from last spring for this fall and that all faculty participate, with a paper option only for those faculty explicitly requesting one. The motion passed. At the next EFC meeting a memo to the faculty explaining the ACE options for the fall 2003 semester will be reviewed.

5. Faculty compensation policy within the College of Engineering. Given the budgetary difficulties facing the UI, it is anticipated that there might be a forthcoming proposal to modify to the Faculty compensation policy within the College of Engineering. Such a proposal would necessarily come from the Dean’s office and the EFC’s advisory role as a channel for expression of potential faculty concerns was discussed.

6. The EFC moved into executive session to discuss the joint committee to perform both the FPOA review and the Provost’s review of Dean Butler. The EFC reaffirmed its commitment to the procedures agreed to in memoranda to the Provost dated 28 March 2003 and 2 April 2003.

7. The EFC adjourned at 9:50 am. The next meeting is scheduled for October 20, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 9
October 20, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Chen, Robinson, and Swan.
Dean present: Scranton
Guest: Carrie Hogarty

2. Minutes from the October 13, 2003 meeting were approved.

3. Professor Swan announced a revised date for the Dean’s State of the College Address
of December 2, 2003 at 4:30pm in 2229 SC.

4. Electronic ACE Test. As described in minutes of EFC Meeting #8, EFC has recommended a test run of electronic ACE in the College of Engineering for all faculty this fall semester. A draft memo to the faculty, provided by Associate Dean Scranton, was discussed. Carrie Hogarty, CoE Information Specialist, described security and other implementation details.

5. Electronic CoE Policy Archive. Professor Swan reported that the Dean’s Office staff estimated that it will take 20 to 40 minutes each, to regenerate meeting minutes using OCR. A discussion of key word identification followed. Professor Andersen moved and Professor Chen seconded that:
The Office of the Dean establish an electronic College of Engineering internal
policy archive, accessible to faculty, for faculty meeting minutes to 1988.
Motion passed.

6. Faculty compensation policy within the College of Engineering. Professor Swan reported that the EAC has requested Dean Butler to begin drafting a modified faculty compensation policy. The role of the EFC as one mechanism for communicating CoE faculty input was discussed.

7. The EFC adjourned at 9:20 am. The next meeting is scheduled for October 27, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 10
October 27, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the October 20, 2003 meeting were corrected and approved.

3. Charge to Curriculum Committee. Some details about the specific charges to the Curriculum Committee were discussed. Professor Andersen will discuss the intent of the EFC with the committee.

4. Dean Butler would like to review CoE budget concerns with the EFC in the near future.

5. The EFC adjourned at 9:12 am. The next meeting is scheduled for November 3,
2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 11
November 3, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3210 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Deans present: Butler and Scranton

2. Minutes from the October 27, 2003 meeting were corrected and approved.

3. Charge to Curriculum Committee. Professor Andersen reported on his discussions with the committee on their specific charge on EPS I. The EFC discussed working with Dean Scranton on retention data.

4. Dean Butler gave a report to the EFC about the CoE budget; and, announced that he will be charging an ad hoc Dean’s Resource Management Planning Committee to make recommendations on CoE resource management. This committee will be contacting students, staff, faculty, and external constituencies. Their report is expected mid spring term.

5. The EFC was asked by the Provost’s Office to develop a written policy on students with ill children.

6. FPOA Committees. The FPOA committees for the Dean, ECE and MIE are complete; and, have begun their work.

7. The EFC adjourned at 9:42 am. The next meeting is scheduled for November 10,
2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 12
November 10, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the November 3, 2003 meeting were corrected and approved.

3. Dean Butler outlined his perception of the CoE budget environment and described the likely charges that he will be giving to the ad hoc Resource Management Committee. A discussion followed.

4. The EFC discussed a written policy on students with ill children to be recommended to the CoE faculty.

5. The EFC will request retention data from Dean Scranton.

6. The EFC discussed getting global awareness in our core curriculum.

7. The EFC adjourned its regular meeting at 9:25 am. The next meeting is scheduled for November 17, 2003.

8. The elected members of the EFC then met with the Decanal Review Committee. The committee described the details of the review process and asked for suggestions from the EFC.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 13
December 1, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Andersen, Chen, Robinson, and Swan.
Dean present: Butler

2. Minutes from the November 17, 2003 meeting were approved.

3. Policy for students with dependents: Professor Swan proposed a draft resolution which was discussed and modified. Professor Chen moved and Professor Andersen seconded that the following policy be brought to the faculty:
College of Engineering faculty shall, in developing course policies for student absences and late submission of assigned work, give due consideration to the circumstances of those students who are primary caregivers to dependents suffering medical emergencies or illness that require urgent attention.
Motion passed.

4. EFC agenda items for the December 19th College of Engineering faculty meeting:

a. Policy for students as primary caregivers to those with medical emergencies or urgent illnesses.
b. EFC motion on summer faculty meetings whose sole agenda item is the approval of degree candidates.

5. EFC Committees:

a. The Teaching Committee has selected Prof. Nicole Grosland (BME) as this year’s CoE Teaching Award winner.
b. The role of the Curriculum Committee in maintaining the new curriculum was discussed.

6. The EFC adjourned its regular meeting at 9:45 am. The next meeting is scheduled for December 15, 2003.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 14
December 15, 2003
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: Chen, Reinhardt, Robinson, and Swan.

2. Minutes from the November 17, 2003 meeting were approved.

3. The relationship between the Dean’s Advisory Promotion and Tenure Committee and the EFC’s Promotion and Tenure Committee was discussed. It was agreed that overlapping membership on these units ought to be maintained.
4. Curriculum Issues
a. A longitudinal study of EPS I and Core courses outside the College was discussed.
b. Professor Swan will request from the Dean a proposal for global awareness in the curriculum.
5. The EFC adjourned its regular meeting at 9:30 am. The next meeting is scheduled for January 12, 2004.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 15
January 12, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:40 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Deans present: Butler, Scranton

2. The regular EFC spring meeting time was discussed and will be resolved by email.

3. Presentation by Dean Scranton.

a. Data on the fate (i.e. number of students earning their degrees, transferring to the College of Liberal Arts, withdrawing from the CoE; or being dismissed) of cohort freshmen classes entering the CoE since Fall 1994 and extending through Fall 2003 were presented and discussed. It was agreed that the data are potentially very valuable in determining the retention impact of core curriculum changes.

b. The limited nature of data collected to assess core mathematics, chemistry, and physics courses was discussed. Student feedback from EASY surveys is the dominant source of data at this time, although CoE liaisons do sometimes make a point of talking to relevant core course instructors.

c. In the discussion, the following questions emerged:
What to do with the data?
Should there be target retention rates? If yes, what?
How can EFC and CC use this data to monitor the curriculum?

4. Global awareness in the curriculum. Dean Butler discussed the importance of global awareness in careers of today’s engineers. He encourages global awareness exposure in each semester of academic study for all undergraduates.

5. Other business.

a. Bioengineering. The potential importance of bioengineering exposure in engineering curricula was discussed, and the MIT bioengineering initiative was mentioned. (http://mit.edu/engineering/enews/feature.html)

b. Briefing on Dean’s Ad-hoc Resource Management Committee. Professor Andersen reported that this committee has met once thus far. They have agreed to divide their discussion into four sets of issues, namely those affecting primarily: faculty, staff, students, and administrators. Since Professor Andersen is charged with the discussion on faculty issues, he solicits input on topics that should be included.

6. Adjournment: The meeting was adjourned at 9:50 am with the next meeting tentatively scheduled for 2 February.

Respectfully submitted,

Colby Swan, Secretary Pro Tem

EFC Meeting # 16
January 23, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:35 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Dean present: Butler
Guest: Dan Kellogg

2. Minutes from the December 15, 2003 and January 12, 2004 meetings were approved.

3. Professor Swan summarized the mid-year reports from EFC committees. Of particular note were some issues being considered by the Curriculum Committee:

a) GEC course categories and how GEC policy is applied to specific courses.
b) CLEP credit for GEC courses.

Dan Kellogg outlined the current process for applying GEC policy including estimates on the number of instances. A discussion on guidelines, lists of GEC classes, and related matters followed. The EFC will review GEC and related policy; and, looks forward to the Curriculum Committee’s recommendations.

4. The meeting was adjourned at 9:32 am with the next meeting tentatively scheduled for January 30.

Respectfully submitted,

John Robinson, Secretary

 

EFC Meeting # 17
January 30, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:35 am in 3501 SC
Members present: Andersen, Chen, Reinhardt, Robinson, and Swan.
Dean present: Butler

2. Minutes from the January 23, 2004 meeting were corrected and approved.

3. Professor Swan has requested a proposal for global awareness in the curriculum from Dean Butler.

4. The EFC discussed principal issues for spring semester as proposed by Professor Swan.
The following list resulted: a. Guidelines on the administration and access to results of electronic ACE, EACE.
b. Longitudinal study of EPS I effect on retention.
c. Electronic data base on CoE policy statements.
d. Dean's Ad Hoc Resource Management Committee.
e. Closure on current DEO FPOA's. f. Ad Hoc Computer Services Committee.

5. The EFC reviewed GEC policy and its guiding principles. Professor Andersen will discuss GEC vision and philosophy with the Curriculum Committee.

6. Professor Andersen reported that the Dean's Ad Hoc Resource Management Committee is considering faculty workload matters including teaching loads, buyout policy, release funds, summer salary policy, salary bonus policy, administrative duties.

7. The meeting was adjourned at 9:30 am with the next meeting tentatively scheduled for February 6.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 18
February 13, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Dean present: P. B. Butler

2. Minutes from the January 30, 2004 meeting were corrected and approved.

3. Professor Reinhardt presented the mid-year report from the Computer Services Committee. An extensive discussion of the likely effectiveness of this committee and whether it should become a standing committee followed.

4. The EFC continued its discussion of the guiding principles for GEC policy. Professor Andersen will discuss the philosophy for GEC courses with the Curriculum Committee and draft a charge to the CC regarding this activity.

5. Dean Butler presented a draft vision statement on global awareness in the curriculum. The EFC discussed faculty buy-in and that implementation would need to be at the program level. The updated draft is appended to these minutes.

6. The meeting was adjourned at 9:30 am with the next meeting tentatively scheduled for February 20.

Respectfully submitted,

John Robinson, Secretary

-----
Creating Global Awareness in Engineering Education at
The University of Iowa College of Engineering

P. Barry BUTLER, Dean
College of Engineering
University of Iowa

13 February, 2004

Vision – Engineer in the Global Workforce
The engineering profession continues to be more global. Today, many companies rely heavily on international collaboration in the design, manufacturing, and marketing of their products. In addition, firms involved in the delivery of engineering services (e.g., engineering consulting) engage an increasingly global workforce. It is clear that engineering students throughout the world must develop special skills in order to adapt quickly and become effective contributors in an international community. More importantly, they must be knowledgeable and respectful of cultural, social and political differences if they are to be effective members of an international team. To meet this need, the College of Engineering at The University of Iowa – because of its engrained multidisciplinary culture -- can take a leadership position in providing unique educational experiences that place a strong emphasis on international teamwork coupled with cultural, social and political awareness. Students graduating with these experiences will enter the workforce well prepared to collaborate on projects involving international business partners. This vision of the College of Engineering to embrace global awareness throughout its curricula is consistent with President Skorton’s vision for the University of Iowa’s educational mission, industry perception of what defines a successful engineer, and the view of engineering education by the Accreditation Board of Engineering and Technology.
Program Goals
To establish a leadership role in educating students who are well prepared to enter the global engineering workforce, the College of Engineering embraces a college-wide commitment to global awareness. Specifically, the faculty should adopt and implement curricular changes to assure that all students in all majors have exposure to global issues during each semester of their academic program. It is further recommended that the specific curricular activities used to achieve this objective be defined with one or more of the following goals:

1. Students gain an understanding and appreciation of engineering standards and practices in other countries;

2. Students develop interpersonal skills necessary to work effectively on a team with peers from another culture;

3. Students understand and learn to work with cultural, social, political and economic differences on engineering practice.

EFC Meeting # 19
February 20, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Dean Butler gave a status report on the CoE Policy Database implementation. Minutes back through 2000 have been entered and a demo is expected after spring break.

3. Professor Andersen presented a draft of a charge for the Curriculum Committee requesting a philosophy statement of the guiding principles for GEC policy. The draft was discussed by the EFC and a revised charge will be prepared by Professor Andersen.

4. The EFC continued its discussion of global awareness in the curriculum. EFC members will gather related statements, such as program goals and vision, from the CoE departments.

5. Professor Andersen reported that the Dean’s Ad Hoc Resource Management Committee is developing a financial model for the College which includes a predictive model for required resources. Discussion in the Committee is focusing on modifying the faculty workload/reward structure to generate additional resources for the purpose of covering the gap between predicted needs and predicted available resources.

6. The meeting was adjourned at 9:30 am with the next meeting tentatively scheduled for February 27.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 20
March 5, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Dean Scranton inquired about the continued use of electronic ACE for this term. The EFC agreed to continue EACE for the spring 2004 term. Professor Chen related some personal experiences and reports of colleagues where there appeared to be issues in the access to fall term ACE results.

3. The EFC continued its discussion of global awareness in the curriculum. The EFC endorsed the vision in Dean Butler’s statement on global awareness and encourages the Dean to bring the matter to the EAC. The DEO’s could then identify ways for each program to respond. A time line leading to a motion for faculty action at the December 2004 meeting would be appropriate.

4. Professor Andersen reported that the Dean’s Ad Hoc Resource Management Committee is developing a range of proposals for the Dean. Discussion in the Committee is focusing on listing the advantages and disadvantages of each proposal. The Committee expects to meet its March 15 deadline.
Professor Chen noted that the CoE Manual of Procedure, Article II The Dean, Section 6, Consultation on Budgetary Recommendations and Allocation of Resources, includes”… the dean shall consult with and ask for the recommendations of the Engineering Faculty Council.”

5. Professor Andersen distributed a revised draft of a charge for the Curriculum Committee requesting a philosophy statement of the guiding principles for GEC policy. Discussion of this revised draft charge was postponed to the next meeing.

6. The meeting was adjourned at 9:30 am with the next meeting tentatively scheduled for March 12.

Respectfully submitted,

John Robinson, Secretary

 

EFC Meeting # 21
March 12, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Minutes from the February 13 and February 20, 2004 meetings were corrected and approved. Minutes from the March 5, 2004 meeting were modified and deferred until the next EFC meeting.

3. A joint meeting with the Curriculum Committee and the EFC will be scheduled.

4. The following charge to the Curriculum Committee, prepared by Professor Andersen, was moved by Professor Andersen and seconded by Professor Reinhardt. The motion passed.

The Curriculum Committee is charged to review and develop a vision statement for the GEC program in the College of Engineering’s new curriculum. This vision statement should reflect the philosophy and values underpinning the GEC program, and will serve as a guide to students and their faculty advisors as they work through the GEC course selection process. The statement should also be consistent with current ABET guidelines for reaccredition.

5. The EFC discussed the recent request for faculty input from the Dean’s Ad-hoc Resource Management Committee. The roles of program quality and measures of program quality were raised along with strategic growth and program size. The need for a strategic planning review was noted as our basic environmental assumptions appear to have changed.

It was agreed that the EFC would ask the Dean’s Ad-hoc Resource Management Committee for their assumptions, constraints and to see their recommendations. A letter of request will be formulated via email.

6. The meeting was adjourned at 9:30 am.

Respectfully submitted,

John Robinson, Secretary

2003-04 EFC
Minutes for Meeting #22
Friday, 19 March 1:00 pm, 3501 SC

In attendance: L.D. Chen, Joe Reinhardt, Colby Swan (chair).

1. The meeting was called to order at 1pm.

2. Discussion on correspondence with Dean's Ad-hoc Resource Mgt. Committee (ARMC).

a. The Dean’s ARMC has not yet responded to the EFC’s open memo dated 12 March.
b. If new resource management policies are proposed by the Dean’s office, EFC is willing to facilitate an open process in which these policies are carefully vetted before implementation.

3. The status of ongoing CoE FPOA reviews was discussed.

4. The EFC will hold an election to fill a three-year term for a new CoE faculty representative to the Graduate Council. To increase faculty awareness of Graduate Council issues, it was proposed that the Grad Council representative be given the opportunity to provide reports at CoE faculty meetings at least once per annum.

5. A timetable for holding an election of two new EFC members to replace Andersen and Swan was discussed.

6. BS/MBA dual degree programs. BS/MBA dual degree programs under consideration in a number of programs were discussed. It appears that there is no reduction of engineering curriculum content in these programs. It appears, however, that very few students are admitted to the accelerated BS/MBA program.

Respectfully submitted,

Colby Swan, Secretary Pro Tem

EFC Meeting # 23
March 26, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Minutes from the March 5, March 12, and March 19, 2004 meetings were corrected and approved.

3. BS/MBA dual degree programs. It was noted that the BS degree requirements are determined by the faculty of the granting program and the subject does not fall within the EFC’c purview.

4. On Wednesday March 31st, there will be a joint EFC/CC meeting at 3:30pm in 4505 SC. The topics for discussion will be:
Guiding philosophy for GECs Implementation of Global Awareness Initiative

5. Memos prepared by Professor Swan for the election of EFC members and the secretary of the faculty were reviewed and approved.

6. Professor Swan distributed notes from the Graduate Research Advisory Council concerning tuition and stipends for CoE graduate students.

7. Dean Butler reported that CoE online policy archives are in alpha test. EFC members were asked to experiment with it and make suggestions.

8. Dean Butler reported that CoE has just been required to revert an additional $100,000 on this year’s budget.

9. Professor Andersen informed the EFC that the planed submission date for the report from the Dean’s Ad-hoc Resource Mgt. Committee has been changed to April 15.

10. The meeting was adjourned at 9:30 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 24
April 2, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Minutes from the March 26, 2004 meeting were corrected and approved.

3. Discussion of the online CoE Policy archives. Several EFC members reported successful use of the search option on the data base. Some minutes from the 1990’s have yet to be entered. (http://www.engineering.uiowa.edu/faculty-minutes/)

4. Conclusions from the joint EFC/CC meeting of Wednesday March 31, 2004:
a. Philosophy for GEC courses will be a major effort for the CC next year.
b. Implementation of Global Awareness Initiative was supported by the CC but no specific methods were recommended. The use of workshops were suggested.

5. The meeting was adjourned at 9:30 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 25
April 9, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:30 am in 3501 SC
Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.
Deans present: P. B. Butler, A. Scranton

2. Minutes from the April 2, 2004 meeting were approved.

3. Discussion of the online CoE Policy archives. After considerable discussion concerning access, Professor Andersen moved and Professor Reinhardt seconded that the following motion be presented to the faculty at the next CoE faculty meeting.

Motion: Access to the online CoE Policy archives will be limited to College of Engineering faculty and their designees for 2 years, with CSS charged with determining the appropriate access mechanism. After 2 years the EFC will review this access policy.

The motion passed.

4. Discussion of the CoE manual of Procedure as it applies to the selection of Directors of non-academic units.

Professor Swan noted that Section 32 of the MoP sets out the procedures governing selection of DEOs in academic departments. These procedures require closed ballot faculty votes on candidates for chairship. Ordinarily, the Dean will recommend the faculty member receiving the majority of votes. However, the Dean may recommend a candidate other than the one receiving majority of faculty votes, but must explain the reason(s) to the faculty of the unit and the University Administration. Professor Swan then noted that Section 33 of the MoP specifies that other units of the CoE shall be administered by the same principles as those governing departments.

Dean Butler noted that the term "primary appointment" in Section 32 is used for defining the faculty group that votes in closed ballot elections and that there is no faculty member whose primary appointment is a center or institute. He then described the process he had used to consult with faculty, staff, and other individuals concerning the leadership of IIHR, including the use of a feedback form for evaluating all candidates and walk-in office hour opportunities for faculty and staff.

A number of issues were raised in the ensuing discussion. These included: faculty affiliation policies and voting rights within centers; past precedents in the selection process for research unit leadership; that some centers report not just to the CoE but other colleges as well; which units are covered by CoE MoP Section 33; that nascent centers just emerging can be very small and procedures other than those in Sections 32 and 33 might be more appropriate. The discussion may be continued at subsequent EFC meetings.

5. The meeting was adjourned at 9:30 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 26
April 16, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:35 am in 3111 SC
Members present: D. R. Andersen, L. D. Chen, J. P. Robinson, and C. C. Swan.
Guest: K. B. Chandran

2. Professor Chandran, Chair of the Dean's Ad-hoc Resource Management Committee, gave a presentation of the key elements of the committee’s report. These include:
a. The College’s financial support from state general education funds are not going to recover to prior levels even if the state recovers.
b. Dealing with the new financial realities will require a joint effort of CoE faculty and administration.
c. The report lists some options that are not recommendations.

3. The meeting was adjourned at 9:35 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 27
April 23, 2004
Minutes

The meeting was called to order by Professor Swan at 8:35 am in 3111 SC. Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan. Deans present: P. B. Butler, G. R. Carmichael, A. Scranton

1. Minutes from the April 9, 2004 and April 16, 2004 meetings were corrected and approved.

2. Associate Dean Carmichael gave a report on graduate student issues: stipends, tuition payments, and GC block allocations. The information provided by Assoc. Dean Carmichael was as follows:

  • The current CoE strategic plan has a goal for the CoE to graduate 40 Ph.D. students per year. While the CoE exceeded this goal in the mid 1990’s, the current rate is down to 21 Ph.D. students per year. If the CoE is to meet its goals in this area, Ph.D. production needs to go back up.
  • NSF has the goal of increasing NSF Fellowship stipends to $30k/year and then $35k/year.
  • Dean Carmichael expressed opinion that due to relatively low stipends we’re at a competitive disadvantage with other graduate schools in recruiting students.
  • COGS negotiations with UI mandate that all graduate students will have at least a portion (amount and date not specified) of their tuition paid.
  • The CoE’s FY05 Graduate College block allocation has been reduced by 20%.
  • The GRAC (CoE’s Graduate Research Advisory Council) has done a study on tuition stipends.
  • Dean’s office strategy:

o Raise CoE graduate stipends to uniform level for both RAs and TAs to $21k/year (calendar year) for FY 2005.
o Pay graduate tuition of assistants more aggressively than is mandated by COGS agreement.
o The Graduate College Block Allocation for graduate assistants has changed considerably for FY05.
o Whereas the funds have hitherto gone straight to the departmental graduate programs, they will henceforth go to the CoE Dean’s to disburse as they see fit.

  • The discussion by EFC covered the following items:

o By increasing graduate stipends and tuition payments, the cost of graduate assistants is approaching that of post-docs. Given that post-docs can be more productive in research, CoE must be careful not to give faculty an incentive to hire post-docs rather than graduate students.
o Increasing graduate stipends and tuition payments could make the CoE more competitive in going after top students, but it might in the short term actually drive down Ph.D. production rates.
o How and why did the Graduate College decide to allocate the block funds directly to the Dean’s office rather than the programs?

  • EFC Recommendations to Dean’s Office on these matters:

o For the short term (FY 2005), send the GC block funds back to departmental graduate programs.
o For the longer term, consider whether or not current proportional allocations to departments are justified. An allocation policy based on Ph.D. production rates, enrollments, headcount of junior faculty, and headcount of total faculty might be warranted.
o Gain broad faculty input and concurrence before making policy on stipends and tuition payments.

3. The meeting was adjourned at 9:35 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 28
April 30, 2004
Minutes

1. The meeting was called to order by Professor Swan at 8:35 am in 3501 SC. Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.

2. Approval of minutes from the April 23, 2004 meeting was deferred.

3. Preparation of Agenda for May 11 CoE Faculty Meeting.

a. Draft policy on E-ACE by the Teaching Committee. While agreeing with the Teaching Committee’s basic proposal to move to E-ACE, it was decided to include in the motion, for completeness, prior policy statements approved by the faculty. Professor Swan will email an augmented statement to EFC members.
b. Recommendation on GEC policy by the Curriculum Committee. It was decided to defer this motion until an overarching vision on GEC courses is developed.
c. Motion on continued status for the Computing Services Committee. It was informally agreed to continue this committee as an ad hoc committee and to develop additions for the Manual of Procedure to make this committee a standing EFC committee.

4. Based on the discussion reported in EFC meeting #25 it was moved by Professor Andersen, seconded by Professor Chen, that the EFC appoint an ad hoc committee to draft amendments to the CoE Manual of Procedure for Sections 32 and 33. The motion passed. Professor Swan agreed to chair this committee.

5. The meeting was adjourned at 9:35 am.

Respectfully submitted,

John Robinson, Secretary

EFC Meeting # 29
May 7, 2004
Minutes

The meeting was called to order by Professor Swan at 7:30 am in 3501 SC. Members present: D. R. Andersen, L. D. Chen, J. M. Reinhardt, J. P. Robinson, and C. C. Swan.

1. Status of decanal FPOA review was discussed. The final committee report will be submitted to the Provost’s office. The FPOA portion of faculty (and staff) survey will be transmitted through the Provost’s office to the EFC chair.

2. GEC policy. The CBE Department’s inquiry on EFC’s tabling of a Curriculum Committee proposal to permit programs to specify six semester hours of GECs was discussed. The EFC consensus remains that before such measures are taken, the CoE should develop and adopt an over-arching vision for GECs. Since this year’s Curriculum Committee was not able to develop such a vision on GECs, it will become a high-priority charge for next year’s committee.

3. The CSC Final Report was accepted and it was noted that this committee has served the college well. Professor Andersen moved, Professor Chen seconded, that CSC continue as an ad hoc committee and that next year’s EFC will develop and present to the faculty an amendment to the CoE Manual of Procedure establishing CSC as a standing EFC committee. The motion passed.

4. Minutes from the April 23, 2004 meeting were discussed and additional detail will be added via email along with final approval.

5. Minutes from the April 30, 2004 meeting were corrected and approved.

6. EFC role in resource management considerations. It was agreed that the EFC should act as an advocate for the faculty and take a leadership role in developing and reporting college wide faculty consensus on RM issues. This would include obtaining needed information for the faculty, possibly convening college wide RM meetings, and collecting feedback of faculty to RM options.

7. EFC recommendations on CoE salary raises for FY-2005:
o Do not use soft money to fund raises for hard money positions.
o Allow DEOs considerable discretion in determining raises.
o Address cases of compression and inversion:
a. Compression. UI associate professors salaries are $6k below the mean for that rank in the EDG survey while assistant professors salaries are at the mean for that rank. There needs to be more spread between the two ranks.
b. Inversion. There are cases where faculty at lower ranks have considerably higher salaries than faculty at higher ranks. There is concern that these relatively high salaries may not be justified. If the high-salaried faculty members have not been promoted to a higher level, their performance in an academic environment is open to question.

8. The EFC Final Summary Report was reviewed.

9. The remaining EFC members thanked Professors Andersen & Swan for their diligent service. It was noted that both had effectively served as EFC Chairs during turbulent times.

10. The meeting was adjourned at 9:30 am.

Respectfully submitted,

John Robinson, Secretary