UI and College Systems Information for Staff

(Updated Feb 2014)

The University of Iowa's Registrar's Office Contact Us is a directory of services that are helpful  to students, faculty and staff. You can also find the Academic Year Desktop Calendar here and the College of Engineering Phone Directory here. Looking for someone in the University Community? Check out The University of Iowa Phone Book. Need help getting around campus? You will find this link helpful.

*NOTE: Required Signatures shown on this page may be different than what appears on Authorization Form. After all required signatures, as noted on this page are obtained campus mail to address indicated on form. Form will be returned to you and access delayed if all required signatures are not obtained.

The University of Iowa Resources

Resource Home Authorization Form Required Signatures* Login Site /Connection Instructions CoE Contact UI Contact
HawkID Guide Not Applicable Not Applicable HawkID ECS Help Desk
5-5055

ITS Help Desk 4-HELP (4357)

Current Student Records - MAUI

Registrar's Office

 

To access current student records FERPA Training must first be satisfactorily completed. Not Applicable FERPA Training Data Manager

MAUI Support

 

Registrar Services
5-0238

Access to online student record info. system Applicant, DEO and Assoc. Dean Info Bank Home
MAUI Home

Future Student Records - MAUI

UG Admissions
Grad Admissions

Access to Academic, Profile and/or Graduate Departmental Review Applicant, DEO and Assoc. Dean MAUI Home Data Manager adm-maui-support@uiowa.edu
Nolij Web Access Form Applicant, DEO and Assoc. Dean Nolij Home Data Manager nolij@uiowa.edu

ITS Exchange / Outlook

Not Applicable Not Applicable

Outlook Calendar Configuration
Outlook Web App (OWA)

ECS Help Desk
5-5055
 

*NOTE: Required Signatures shown on this page may be different than what appears on Authorization Form. After all required signatures, as noted on this page are obtained campus mail to address indicated on form. Form will be returned to you and access delayed if all required signatures are not obtained.

College of Engineering Resources
Resource Training Documentation CoE Contact

ECS Reporting Services (SSRS)

Predefined engineering student, course & employee reports using recommended Internet Explorer (Safari for Mac) Browsers

Access to MAUI and Registrar Data Warehouses (both access forms required)

How to Generate Report
How to Export Report Data for Easy Manipulation within Excel

Data Manager

Engineering Email Lookup Program (EELP)

For Outlook/Exchange account users--Request form for email be sent to all: UGs; Grads; Students; Faculty and/or Staff

Generate Email Addresses, Hawk-IDs, Mailing Labels; Program Details; Policy

Data Manager
Evaluation and Assessment SurveY (EASY) Documents Data Manager
Graduate Student Data Base (GSdb)
Used by CEE & ECE departments
 

Admissions Import
Change/Update Student SSN
Eliminate Security Warning
Transfer (Xfer) Pros. Student to Current Student Status
Export Reports to MS Word / Excel
Mail Merge
MS Degree Candidates Graduation Forms Instructions
PhD Degree Candidates Graduation Forms Instructions
PhD Comprehensive Exam Forms Instructions

Data Manager
SC Access Control

ECS Main Office    1256 SC     5-5751

Guest Access to SC Resources
Resource Access Owner Contact
1245 Henry Electronic Classroom Instructor Account (information on podium) or Guest Engineering ID Engineering ECS, 1253 SC
3123 Francis Business Visitors Center Guest Engineering ID
Conference Rooms: 2228, 3111, 3210, 3220, 4505, 4511 Login and Passwords Printed on Computer
General Assignment Classrooms: 1505, 2133, 2217, 2229, 3026, 3315, 3321, 3505, 4030 Guest Hawk ID ITS ITS Help Desk
4-HELP (4357)

Wireless

*NOTE: Required Signatures shown on this page may be different than what appears on Authorization Form. After all required signatures, as noted on this page are obtained campus mail to address indicated on form. Form will be returned to you and access delayed if all required signatures are not obtained.

UI Resources Available via Employee Self Service

Resource Home Authorization Form Required Signatures* Login Site /Connection Instructions CoE Contact UI Contact
Change routing email address Not Applicable Not Applicable Employee Self Service >
Personal>
Name, Address & Hawk Alert > Email Routing
ECS Help Desk
5-5055
ITS Help Desk 4-HELP (4357)
 
Accounting Services Online Applications List See List (link on left)
Cash Handling Training Applicant and DEO Employee Self Service > Administration Director Finance\HR
5-5767
Contact
General Ledger Decision Support System Security Administrator - Director Finance\HR
5-5767
Not Applicable Employee Self Service > Administration > Data Access Director Finance\HR
5-5767
Director Finance\HR
5-5767
Accounts Payable (AP/PO)

e-Procurement


one stop to eVoucher, PReqs, eBuy, ProTrav, etc.
Not Applicable Not Applicable Employee Self Service > Administration > Systems Director Finance\HR
5-5767

Contacts

Faculty Academic & Professional Record (APR) Security Administrator Not Applicable Employee Self Service > Personal > General > Academic & Professional Record (APR) Director Finance\HR
5-5767

Contacts

Procurement Card

ProTrav

P-Card Forms Applicant, DEO and Director Finance\HR Employee Self Service > Administration > Systems Director Finance\HR
5-5767

Contacts

General Stores

Not Applicable
eBuy-central web-based shopping site for the procurement of goods from select contracted suppliers
eBuy Training

General Stores Catalog Order Course

Not Applicable

Employee Self Service > Administration > Systems > e-Pro(E-Vouchers & PReqs) > eBuy

 

ebuy@uiowa.edu or 5-0379

preqs@uiowa.edu or 5-0384

genstores@uiowa.edu or 4-3906

OfficeMax: 4-3908

Human Resources Transaction System Applicant, DEO and Director Finance\HR Employee Self Service > Administration > Data Access >HR (Queries or Reports) Director Finance\HR
5-5767
Contacts
Data Warehouse
Employee Self Service > Administration > Forms > Data Warehouse Access Form (requires middleware)
Fleet Services Requisition Not Applicable Not Applicable Employee Self Service > Administration > Forms > Fleet Services Requisition   Contacts

Purchasing

Forms
Training
  Employee Self Service > Administration > Systems > e-Pro > PReqs Director Finance\HR
5-5767
Contacts

Updated Feb 2014