UI and College Systems Information for Staff

UI and College Information for Staff (Updated May 2013)

The University of Iowa's Registrar's Office Contact Us is a directory of services that are helpful to students, faculty and staff. You can also find the Academic Year Desktop Calendar here and the College of Engineering Phone Directory here. Looking for someone in the University Community? Check out The University of Iowa Phone Book. Need help getting around campus? You will find this link helpful.

*NOTE: Required Signatures shown on this page may be different than what appears on Authorization Form. After all required signatures, as noted on this page are obtained campus mail to address indicated on form. Form will be returned to you and access delayed if all required signatures are not obtained.

The University of Iowa Resources
Resource Home	Authorization Form	Required Signatures*	Login Site /Connection Instructions	CoE Contact	UI Contact
HawkID Guide	Not Applicable	Not Applicable	HawkID	ECS Help Desk 5-5055	ITS Help Desk 4-HELP (4357)
Registrar's Office	Must complete FERPA Training	Not Applicable	FERPA Training	Data Manager	Registrar Services 5-0238
	Authorization to access: Info Bank and/or MAUI (on-line student record info. system)	Applicant, DEO and Assoc. Dean	Info Bank Home MAUI Home
	ODBC to Data Warehouse (NOTE: you will use SSRS tool to access data warehouse) Required in order to generate Internet Explorer ECS Reporting Services Registrar Reports	Applicant, DEO and Assoc. Dean	ECS Reporting Services Registrar Reports Internet Explorer or Safari Browser Recommended
Admissions	Apply for access to MAUI	Applicant and DEO	MAUI Home	Data Manager
ITS Exchange / Outlook	Not Applicable	Not Applicable	Outlook Calendar Configuration Outlook Web App (OWA)	ECS Help Desk 5-5055

UI Resources Available via Employee Self Service
Resource Home	Authorization Form	Required Signatures*	Login Site /Connection Instructions	CoE Contact	UI Contact
Change routing email address	Not Applicable	Not Applicable	Employee Self Service > Personal> Name, Address & Hawk Alert > Email Routing	ECS Help Desk 5-5055	ITS Help Desk 4-HELP (4357)
Accounting Services Online Applications List	See List (link on left)
Cash Handling	Training	Applicant and DEO	Employee Self Service > Administration	Director Finance\HR 5-5767	Contact
General Ledger Decision Support System	Security Administrator - Director Finance\HR 5-5767	Not Applicable	Employee Self Service > Administration > Data Access	Director Finance\HR 5-5767	Director Finance\HR 5-5767
Accounts Payable (AP/PO) e-Procurement one stop to eVoucher, PReqs, eBuy, ProTrav, etc.	Not Applicable	Not Applicable	Employee Self Service > Administration > Systems	Director Finance\HR 5-5767	Contacts
Procurement Card ProTrav	P-Card Forms	Applicant, DEO and Director Finance\HR	Employee Self Service > Administration > Systems	Director Finance\HR 5-5767	Contacts
General Stores	Not Applicable eBuy-central web-based shopping site for the procurement of goods from select contracted suppliers eBuy Training General Stores Catalog Order Course	Not Applicable	Employee Self Service > Administration > Systems > e-Pro(E-Vouchers & PReqs) > eBuy		ebuy@uiowa.edu or 5-0379 preqs@uiowa.edu or 5-0384 genstores@uiowa.edu or 4-3906 OfficeMax: 4-3908
Human Resources	Transaction System	Applicant, DEO and Director Finance\HR	Employee Self Service > Administration > Data Access >HR (Queries or Reports)	Director Finance\HR 5-5767	Contacts
Human Resources	Data Warehouse Employee Self Service > Administration > Forms > Data Warehouse Access Form (requires middleware)	Applicant, DEO and Director Finance\HR		Director Finance\HR 5-5767	Contacts
Fleet Services Requisition	Not Applicable	Not Applicable	Employee Self Service > Administration > Forms > Fleet Services Requisition		Contacts
Purchasing	Forms Training		Employee Self Service > Administration > Systems > e-Pro > PReqs	Director Finance\HR 5-5767	Contacts

College of Engineering Resources
Resource	Training Documentation	CoE Contact
Engineering Email Lookup Program	Generate Email Addresses or Mailing Labels Program Details and Policy	Data Manager
Evaluation and Assessment SurveY (EASY)		Data Manager
GSdb (Graduate Student Data Base)	Admissions Import Change/Update Student SSN Eliminate Security Warning Join Workgroup Transfer (Xfer) Pros. Student to Current Student Status Export Reports to MS Word / Excel Mail Merge MS Degree Candidates Graduation Forms Instructions PhD Degree Candidates Graduation Forms Instructions PhD Comprehensive Exam Forms Instructions	Data Manager
ECS Reporting Services	How to Generate Report using recommended Internet Explorer (Safari for Mac) Browsers How to Export Report Data for Easy Manipulation within Excel	Data Manager
SC Access Control	Program for Engineering Door Access Control	ECS Main Office 1256 SC 5-5751

Guest Access to SC Resources
Resource	Access	Owner	Contact
1245 Henry Electronic Classroom	Instructor Account (information on podium) or Guest Engineering ID	Engineering	ECS, 1253 SC
3123 Francis Business Visitors Center	Guest Engineering ID
Conference Rooms: 2228, 3111, 3210, 3220, 4505, 4511	Login and Passwords Printed on Computer
General Assignment Classrooms: 1505, 2133, 2217, 2229, 3026, 3315, 3321, 3505, 4030	Guest Hawk ID	ITS	ITS Help Desk 4-HELP (4357)
Wireless	Guest Hawk ID	ITS	ITS Help Desk 4-HELP (4357)

Updated May 2013