Engineering Human Resources

Jan Waterhouse, JD, MBA, SPHR, SHRM-SCP
Director of Human Resources
Jan has been the Human Resources Director in the
College since 2010, and has worked in HR-related positions at the
University of Iowa since 1999 in the Office of Equal Opportunity
and Diversity and in the College of Nursing.  She leads all HR initiatives for
the College, and reports to both the College of Engineering Dean and the UI’s
Chief Human Resources Officer.

College of Engineering
3100 Seamans Center
Phone: 319-335-5767
E-mail: jan-waterhouse@uiowa.edu

Sandra Gerard, PHR
Human Resources Administrator
Sandy has been working in the College of Engineering
since 2010 and for the University of Iowa for over 25 years. She is a Human Resources
Administrator in the College and is a certified Professional in Human Resources (PHR).
Sandy provides HR services for IIHR—Hydroscience and Engineering including
the Iowa Flood Center (IFC) and Iowa Geological Survey (IGS),
as well as the Center for Computer Aided Design (CCAD),
and the National Advanced Driving Simulator (NADS).

College of Engineering 
1 Hydraulics Wind Tunnel Annex  
Iowa City, IA 52242  USA 
Phone: 319 335-5217 
E-mail: sandra-gerard@uiowa.edu 

Sarah Lobb, MA
Human Resources Administrator
Sarah has been a Human Resources Administrator
in the College since August 2016. She previously
held positions as a Department Administrator in the Biomedical
Engineering department, a graduate assistant in the Office of
Student Financial Aid, and as a Business Administrator in the Chemical and
Biological Engineering department at Northwestern University.
Sarah provides HR services for all of the academic departments, administrative departments
including Engineering Student Services, Engineering Technology Centers, and
OASIS, and the Center for Bioinformatics and Computational Biology (CBCB).

College of Engineering
3139 Seamans Center
Phone: 316-335-4787
E-mail: sarah-lobb@uiowa.edu

All staff receive performance evaluations at least annually.  The annual reviews are due each year by March 31 so that the evaluation ratings can be considered when making July 1 salary decisions.

Performance evaluations are located on UI Self Service, Personal tab, under Performance/Career.  Either the staff member or the supervisor is able to launch a performance review form.  Regardless of who launches the form, it goes first to the staff member to enter his/her comments before being forwarded to the supervisor.

Process Steps

The steps to complete the performance review process are outlined here, with more detailed information in the following sections:

  1. Employee:  Update goals and goal progress comments on the Goal Plan.
  2. Employee or Supervisor:  Launch the performance evaluation document.
  3. Employee:  Complete comments on Universal Competencies and Goals/Achievements sections.  Complete optional Self-Evaluation template and upload it to the review form.  Submit the form to the supervisor.
  4. Supervisor:  Complete comments on Universal Competencies and Goals/Achievements, and enter overall performance rating.  Save the form.
  5. Supervisor and Employee:  Meet to discuss the evaluation.
  6. Supervisor: Complete optional Performance Review Summary template and upload it to the review form.  Enter the date of the meeting.  Finalize the form which sends it back to the Employee for final signature.
  7. Employee:  Enter any final comments and finalize the form with an electronic signature.

A PowerPoint presentation explaining the steps of the review process is available for your review. 

Three Elements of the Annual Performance Evaluation Form

  1. Universal Competencies (required):  the staff member and the supervisor both have an opportunity to enter comments to describe the staff member’s efforts that demonstrate each competency.
  2. Employee Goals & Accomplishments (required):you will find a link to the staff member’s 2016-17 goals so they can be viewed directly from the performance evaluation.  However, to edit goals and enter progress notes about the goals, the staff member will need to navigate to the Goal Plan link on UI Self Service, outside of the performance evaluation.  The performance evaluation document has space for the staff member to enter summary comments about his/her accomplishments during the review period, which should be supported by the goals and comments in the Goal Plan page.
  3. Employee Performance Documents (optional):  provides the opportunity to upload other documents that you wish attach to the performance evaluation.  The College of Engineering has templates available for staff and supervisors to use for an employee self-evaluation and for the supervisor’s overall review, as well as for a quarterly check-in. We encourage you to look at the templates to see if they may be useful in facilitating conversation about the employee’s work performance and needs.  If documents are uploaded, they can be automatically added to the staff member’s ePersonnel file when the evaluation is complete.

Optional Templates

Self-Evaluation Form

Performance Review Summary

Quarterly/Monthly Check-In

The staff member also has an opportunity to enter overall comments at the end of the form.  After the staff member completes his/her initial comments, they will click on “Submit Performance Review” at the bottom of the form to forward it to the supervisor.  The supervisor will then enter comments and also enter an overall performance rating.

Performance Rating

The following five-point scale is being used to provide the overall performance rating.  The rating definitions are available here.

  • Outstanding
  • Exceeds Expectations
  • Successfully Meets Expectations
  • Needs Improvement
  • Unsatisfactory

Supervisors of merit staff have the option to select “No Rating.”

After the supervisor enters comments and the overall rating the supervisor should Save the form, and then the supervisor and staff member will meet to discuss the review.  After that meeting, the supervisor will enter the meeting date, finalize his/her comments, and then “Finalize Performance Review” which sends the form back to the staff member for final comments and signature.  When the employee signs, the evaluation is automatically uploaded to the ePersonnel file.

Please contact your HR Administrator if you have any questions or need assistance as you complete the performance evaluation process.  We are happy to help!

Information coming soon

Welcome to the College of Engineering Human Resources page!  The HR Team is here to assist faculty and staff with any human resources needs including faculty and staff hiring, staff professional development, staff performance reviews, and managing leaves of absence.  Feel free to explore the basic information provided on the tabs listed across the top of the page.  Please contact your HR Administrator listed above for assistance and/or consultation.  We'd love to hear from you!

Events

John Deere Day at the College of Engineering

Thursday, September, 14 - 2:30 pm

The Deere & Company event will include several activities for Engineering students, including discussion opportunities with Deere representatives and a complimentary ice cream social.

Seamans Center for the Engineering Arts and Sciences

More details about John Deere Day at the College of Engineering

Fall 2017 Engineering Career Fair

Thursday, September, 28 - 12:00 pm

The ​Fall 2017 ​Engineering ​Career ​Fair ​will ​be ​geared ​towards engineering and computer science...

More details about Fall 2017 Engineering Career Fair

Richard L. Valentine Distinguished Lecture in Civil and Environmental Engineering

Friday, October, 13 - 3:30 pm

Susan D. Richardson, Ph.D., is the Arthur Sease Williams Professor of Chemistry in the Department of Chemistry and Biochemistry at the University of South Carolina in Columbia, S.C. Prior to coming...

To be determined

More details about Richard L. Valentine Distinguished Lecture in Civil and Environmental Engineering