Student Organizations

Student organizations recognized by the College of Engineering receive the following benefits:

-Access to Student Organization Designated Rooms (3124, 3517, 4501 and G131 SC)
-Bulletin Board Space in the Seamans Center
-Marketing Around the Seamans Center
-Slides on LCD Monitors/Targeted Emails
-Funding Opportunities Administered by Engineering Student Council
-Connections with Alumni and Companies for Seminars, Speakers, Reunions, etc.
-Advisor Support and Resources
-Printing of Organizational Documents
-Web Site Hosting/Organizational Email Address

Engineering student organizations are encouraged to also utilize the resources of the Center for Student Involvement and Leadership and become a University recognized organization by registering through CampusLabs.

The College of Engineering has multiple rooms in the Seamans Center, 3124, 3517, and G131, dedicated for student organization use. 3517 SC is available anytime and the others are available after 5:00 PM each day and on weekends for small group, officer, and organization meetings. The Student Development Center or the departmental offices can reserve these rooms. The Fethke Rooftop Terrace is also available for special events. See below for pictures of the areas.  

3517 SC will hold 12 people comfortably though it does not have a computer or projector. G131 SC has been remodeled to hold approximately 28 people and is equipped with technology. Other conference rooms in the Seamans Center must be reserved by the student org faculty advisor.  

All Seamans Center classrooms (2229, 3315, 3505, etc.) must be reserved directly through Classroom Scheduling through the University Classroom Request Form at https://workflow.uiowa.edu/entry/new/667/11134812.

Student organizations often require financial resources for materials, events, and professional development. There are a variety of sources for organizations to acquire funding.

Engineering Student Council (ESC)

ESC provides the management and oversight of funding provided by the College of Engineering. Organizations can submit electronic funding requests via the CampusLabs ESC page. Requests should be submitted one month in advance in order to allow ESC adequate time to review the request and have the funds transferred to the appropriate account. Decisions from ESC are typically made within two weeks of submitting the request. ESC will provide funds for conferences and symposiums, industry field trips, design competitions, and materials for projects/events, based on availability of funds.

Engineering Career Services

Funds are available for networking and professional development purposes through Engineering Career Services. Examples could include hosting or traveling to a regional or national conference or competition, bringing in speakers or panelists, coordinating a site tour, etc. Funding requests could include helping with travel costs, registration fees, room and catering reservations, etc. Organizations can request funding by completing the EPD Funding Application.

University of Iowa Student Government (UISG)

UISG funding allocations are made using a portion of the Student Activity Fees. Each organization applying for UISG funds must be a University-recognized student organization through OrgSync. More information about applying for UISG funds including the supplemental funding deadlines can be found at: https://uisg.uiowa.edu/funding-topics/supplemental-funding-1/.

Private Funding

For organizations that require substantial funding (i.e. hosting a regional conference, competing in an engineering competition, purchasing equipment or building materials), student organizations may be allowed to solicit funding from sources outside of the University. All other funding sources must be explored first to determine if additional funding is needed. Pre-approval must be obtained through the Student Development Center and the College of Engineering Dean's Office before soliciting funding from outside sources. Organizations must also work closely with a departmental or college faculty adviser and follow collegiate fundraising guidelines. To start this process, fill out the Funding Request Form and submit to the Collegiate Finance Director, April Tippett. 

Fundraisers

 Many groups rely on fundraising to help support the organization as well as plan and put on special events. Finding a secure form of fundraising for the organization is necessary. Some organizations only fundraise once a year and others may fundraise throughout the year. Fundraising can be conducted in many ways, including:

• Merchandise/Apparel Sales (designs must be submitted to Jason Kosovski, Director of Marketing & Communication, and approved by UI Licensing prior to purchase)
• Restaurant Fundraisers (i.e. Bardot, Buffalo Wild Wings, Yotopia, etc.)
• Car Washes
• Carver or Kinnick Clean-Ups
• Aramark Concession Sales
• College Party After the Parade
• Membership Dues

Some organizations require members to pay dues in order to generate operating revenue or to exchange for services, opportunities, or materials provided by the student organization. Membership dues may be assessed in a variety of ways and can include one-time fees, recurring dues, or dues to a national organization.  If dues or other fees are required, they must be reflected in the organization's constitution or bylaws. 

With any fund raising activities, organizations must follow all university cash-handling policies and provide careful oversight of the organizations budget.

Recruitment and engagement is key to the success of any student organization. Every group needs new members to share diverse ideas, sustain organizational operations, and lead initiatives. Organizations must offer programming related to the group's mission to engage its members in order to help them grow personally, academically, and professionally. Marketing is an essential piece to recruiting and engaging members. Below are some ideas to help increase awareness about your organization.

Online 

• Social Media (College and Organization Pages): Facebook, Twitter, Instagram
• Organization Web Site
• CampusLabs (University Student Organization Portal)

University/College

• University Student Organization Fair
• University Events Calendar
• College of Engineering Student Organization Fair
• College-Wide Emails
• Seamans Center Displays
• Bulletin Boards in SC Hallways

In-Person

• Table in SC Student Commons
• Through Apparel and Other Swag
• Word of Mouth

If you have any questions or would like to further brainstorm ideas to help your student organization recruit members or increase engagement, contact Kristin Lang in the Student Development Center, 3612 SC.