Engineering Coronavirus Updates

Novel Coronavirus (COVID-19)

MARCH 18, 2020 

Please see this important update regarding instruction, campus operations, and student housing:

COVID-19 SPRING SEMESTER UPDATE

 

The University of Iowa is committed to the safety and well-being of its students, faculty, and staff. For campus updates on the UI's response to COVID-19 please visit coronavirus.uiowa.edu

 

Be ready to keep teaching and learning and temporarily take your classes online during sudden or prolonged campus disruptions or building closures.

 

College of Engineering Employees who would like to request to work remotely on a temporary basis, should fill out this form. https://workflow.uiowa.edu/form/engr-temp-telecommute

College of Engineering-Specific Information

In this section:

April 7, 2020

 

Facilities Management will be conducting project work in the SC beginning on April 13th.  FM will post signage 7 days before any work begins.   

4/13/20 – 2243, 2245, & 2249 strip & wax

4/14/20 – 2251, 2253, & 2244 strip & wax

4/15/20 – 2246, 2248, & 2256 strip & wax

4/16/20 – 2319, 2301, & 2028 strip & wax

4/17/20 – 2258, 2245, & 2128 carpet extracting

4/20/20 – 1246 & 1248 strip & wax

4/21/20 – G131 & G135 strip & wax

4/22/20 – G223, G227, & G241 strip & wax

4/23/20 – G245, G251, & G255 strip & wax

4/24/20 – G130 & G138 carpet extracting

4/27/20 -  4624 &4626 carpet extracting

_________________________________________________

April 6, 2020

Design and Construction has scheduled a domestic hot and cold water shutdown for the Communications Center and the Seamans Center on Wednesday,

April 15, 2020 from 8:00 AM to 2:00 PM (6 Hours).

 

This shutdown is necessary to replace a valve that is broken at the Communications Center in order to disconnect service to the building.

 

If you have any questions or concerns, please contact me at 384-2174 or FM@YourService at 335-5071.

_________________________________________________

March 18, 2020

Engineering Library physical space is closed to the public for the foreseeable future.  We will still have online chat available from 8:30am- 5pm each weekday.

 

Books, equipment, tools, and other physical materials in the library will still be available for checkout on an appointment basis.  Please email Kari Kozak (kari-kozak@uiowa.edu) or the Engineering Library email (lib-engineering@uiowa.edu)

 

Additional updates to Libraries operations will be posted hereon our web site home page, and through social media channels as information becomes available.  We will also be available to reached through our phone (319-335-6047) or email (lib-engineering@uiowa.edu)

 REMOTE ACCESS TO LIBRARIES RESOURCES 

  • It is our goal to maintain operations as much as possible while mitigating the risk to users. 

Users can access resources by following these instructions: 

  • All users with a HawkID can access the following e-resources: e-booksonline articlesstreaming videos, and e-images. It may be necessary to follow these instructions for making links work from off campus 
  • Document Delivery service is also available. If there is an article, book chapter (less than 50 pages) you need, we will scan the pages for you and email you the link to the pdf. 
  • For short consultations, use the Libraries’ online chat, which is staffed- 8:30 am through 5:00 pm Mon – Fri.  
  • For complex research assistance, call or email the Kari Kozak or any of the Engineering Library Staff. to set up a zoom appointment.  

 WHAT TO DO IF MATERIALS ARE DUE 

 LIBRARY INSTRUCTION FOR CLASSES 

  • Kari Kozak (kari-kozak@uiowa.edu) will work with directly with faculty to accommodate faculty requests for library instruction for online classes.

COURSE RESERVE MATERIALS

  • Upon faculty request, the Libraries can scan and post book chapters and place PDF files in ICON. It may also be possible to stream DVD content

In this section:

March 20, 2020

AIChE Earth Day Kids Camp (April 19) - CANCELED

March 19, 2020

Dean’s Club Dinner (May 7) - CANCELED

Scholarship Luncheon (May 8) – CANCELED

_________________________________________________

March 18, 2020

Black Girls Do Science (April 25th) - CANCELED

_________________________________________________

March 16, 2020

Topic: Ethics Open Forum

Time: Mar 26, 2020 02:00 PM Central Time (US and Canada)

 

Join Zoom Meeting

https://uiowa.zoom.us/j/294639202

 

Meeting ID: 294 639 202

 

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Find your local number: https://uiowa.zoom.us/u/a6c4Msg9a

 

Join by SIP

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Meeting ID: 294 639 202

_________________________________________________

March 16, 2020 

We have canceled the alumni receptions in Minneapolis on April 7 and in Chicago on May 14. We hope to connect with Hawkeyes in these cities soon.

Please contact Casey Westlake at casey-westlake@uiowa.edu or 319-467-0039 if you have any questions or concerns.

_________________________________________________

March 13, 2020

MESA Tutoring- CANCELED March 24 and March 31

SWE High School Conference- CANCELED April 3

_________________________________________________

March 13, 2020

Explore Engineering at Iowa (April 4) - CANCELED

_________________________________________________

March 13, 2020

NEXUS Hot Foil Workshop -March 23, 24, 25: CANCELED

_________________________________________________

March 13, 2020

CoE Colleagues:

In light of the current COVID-19 situation, we are going to postpone the College of Engineering Annual Awards Celebration originally planned for Friday, April 17, 2020.   We hope to reschedule this event yet this semester and will provide you an update once that decision has been made.

 

In the meantime, we are extending the due date for nominations for the staff excellence awards to Friday, April 10.  Nominations for faculty excellence awards are already under review with the cognizant committees.

 

Stay tuned and as always, thank you for your many contributions to the CoE!

Cathy

_________________________________________________

March 12, 2020

Dear COE Faculty, Staff, and Students,

Unfortunately, we will have to cancel Research Open House planned for April 2nd. All activities planned for Research Week also stand cancelled. These measures are due to the current concerns regarding COVID-19 and the University of Iowa’s intent to move all classes to an online format at least through April 3. The cancellation also includes the Student Awards and Recognition luncheon on April 3.

The current plan is to reschedule Research Open House (and all Research Week events) for the Fall of 2020.

Stay safe!

Uday and Kristina (ROH Coordinator)

-------------------------------------------------------------

H. S. Udaykumar

Interim Associate Dean of Graduate Programs, Research, and Faculty

Professor, Mechanical Engineering

The University of Iowa

2408 Seamans Center, Iowa City, IA-52242 Tel : (319) 384-0832

In this section:

April 7, 2020

 

Coping Through COVID-19 Lecture Series PDF

_________________________________________________

April 3, 2020

Dear faculty and staff:

Please see these important COVID-19-related updates as they pertain to summer programming, academic deadlines and policy changes, library resources and help, COVID-19 testing, and study abroad.

SUMMER PROGRAMMING

University administrators are currently working with collegiate and department leadership, including shared governance, to determine appropriate next steps for summer programming. Our first priority remains protecting the health and safety of students, faculty, staff, and visitors to the university.

Many of the summer courses provided by the university are already delivered completely online but there are many in-person experiences that occur on the UI campus every summer. The university will provide additional direction by Friday April 3, 2020.

Study Abroad: Because the U.S. Department of State has issued a Global Level 4 Health Advisory advising all U.S. citizens to avoid international travel, International Programs is canceling all 2020 summer study abroad programming.

POLICIES RELATED TO FACULTY EVALUATION AND TENURE

  • Teaching observations: Due to the challenges faculty are facing to rapidly move all courses to virtual teaching for the rest of the spring 2020 semester, no teaching observations will be conducted during the spring semester. If teaching observations were performed prior to the move to virtual teaching, these will be included in the annual review.
  • Student evaluations: Students will have the opportunity to provide feedback to instructors on their virtual learning experience. However, these evaluations are for formative purposes and will not be used for faculty evaluation.
  • Faculty reviews: Annual and reappointment reviews for both probationary and non-tenure track faculty should still be completed for this academic year (virtually), using current practices. The deadline for completion and submission to the Office of the Provost has been moved back to June 1, 2020. Departments and colleges should try to complete annual post-tenure reviews (virtually) whenever possible. If not possible, post-tenure annual reviews may be postponed to the fall 2020 semester. Post-tenure peer reviews may also be postponed until the fall semester.
  • Probationary and tenure clock extensions: Effective immediately, the university is providing all tenure-track probationary faculty a one-year automatic extension of their tenure clock. The extension will apply to the current probationary period and may lengthen the time to the first probationary review (year 3 or 4 depending on college) or the time to tenure review. The Office of the Provost will enter the extension into Workflow effective May 1, 2020. You may decline the automatic extension, but after declining you will not be able to reinstate the extension.  Remember that the tenure expectations remain the same whether an extension has been applied or not.  Faculty who are affected by this extension will be contacted individually with more specific information.

For details on these changes, please see https://provost.uiowa.edu/temporary-changes-faculty-policies-spring-2020.

STUDENT ACADEMIC DEADLINES AND GRADING OPTIONS

  • Early registration for the Fall 2020 semester is being moved back by one weekto allow more time for students to connect with their advisors. Early registration will now take place from Monday, April 20, through Friday, May 1, 2020.
  • A designation will be added to all students' transcripts indicating the extraordinary circumstances encountered during the 2020 spring semester.
  • Deadlines will be extended for course drops and withdrawal updates, as follows:
    • Undergraduate programs: Individual courses and complete withdrawals (dropping all classes) for the spring 2020 semester may be completed, with advisor authorization, through May 8. After May 8, students will need to petition for a late drop or late withdrawal and the dean’s permission will be required.
    • Graduate programs: Individual courses may be dropped with advisor authorization through May 8, and the requirement for dean’s permission is removed. April 14 is the deadline for complete withdrawals for the spring 2020 semester. After April 14, the dean’s permission will be required.
    • Professional programs: Colleges will communicate with their professional program students regarding course drop and semester withdrawal changes.
  • Temporary grading options will be added for the spring 2020 semester:
    • Undergraduate programs: A temporary Pass/Nonpass (P/N) grading option has been adopted for all undergraduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a P/N designation for each of their courses by Friday, May 8.
    • Graduate programs: A temporary Satisfactory/Unsatisfactory (S/U) grading option has been adopted for graduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a S/U designation for each of their courses by Friday, May 8.
    • Professional programs: Colleges will communicate with their professional program students regarding grading option policies.

Details regarding these temporary changes to academic deadlines and policies are available at:

Please also remember that https://coronavirus.uiowa.edu will continue to be the hub for COVID-19 information as it relates to the UI.

LIBRARY RESOURCES AND HELP

All seven UI campus libraries and Special Collections are open online with 24-hour Hawk-ID access to databases, e-books, e-articles, streaming video, and e-images. If you need help with course reserves or library instruction, library staff are available during the following hours via chat or email:

  • Art Library — 8:30 a.m. to 4:30 p.m. Monday through Friday (email)
  • Business Library — 9 a.m. to 5 p.m. Monday through Friday (email)
  • Engineering Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Hardin Library for the Health Sciences — 7:30 a.m. to 6 p.m. Monday through Friday; 1 to 5 p.m. Saturday and Sunday (chat and email)
  • Main Library — 9 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Music Library — 9 a.m. to noon and 1 to 4 p.m. Monday through Friday (email)
  • Sciences Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Special Collections — 8:30 a.m. to 5 p.m. Monday through Friday (email)

COVID-19 TESTING

The State Hygienic Laboratory at the University of Iowa has received $900,000 ($525,000 through a supplemental state appropriation approved by the General Assembly and signed by Gov. Kim Reynolds, and $375,000 through an amended contract with the Iowa Department of Public Health) to increase testing capabilities and support response operations for COVID-19. The laboratory has implemented extended shifts and is operating seven days a week to manage the dramatic surge in demand for testing under the IDPH criteria. The university thanks the laboratory staff for its tireless efforts to protect the health of all Iowans and is committed to ensuring staff has the resources necessary to continue this critical work.

_________________________________________________

March 23, 2020

Resources: etc.engineering.uiowa.edu/engineering-resources

For help              

_________________________________________________

March 23, 2020

Students who experience an event or unforeseen circumstance that negatively and severely impacts their academic success, which may include unexpected medical and travel costs, unexpected decrease in work hours and income, and other unforeseen expenses due to COVID-19, should consider applying for financial assistance via the Student Emergency Fund.

Link: https://dos.uiowa.edu/assistance/student-support-initiatives/

_________________________________________________

March 20, 2020

Dear College of Engineering students,

 

We want to begin by thanking you for your flexibility and understanding in what has proven to be an unpredictable and evolving situation. The presence of COVID-19 across the country has led to an unprecedented adjustment in campus operations including teaching, research, and the daily lives of those living and working on campus. Whether you are a student living in the dorms or a graduating senior, the changes announced by the UI will have a direct impact on your college experience. Please be assured that we are working to make the transition to online course delivery as smooth as possible.

 

But this message isn’t about the nuts and bolts of how we are making this work – you are receiving those operational messages from the UI and the college. What we want you to hear is that we support you. We know that these changes – both the nature of what we are modifying and the speed with which decisions are being made – can be stressful. You didn’t sign up for this and we get that. Our ability to ensure that you get the material you need in new and innovative ways will define us as educators and leave you with a lasting impression of your UI experience. 

 

As we move forward with this transition, please reach out to us as well as your professors and advisors if you have questions. We may not yet have all of the answers but we will communicate what we know and get more details for you when we don’t have them. The UI and the College of Engineering would not exist if we didn’t have so many enterprising, engaged, and ambitious students. You make our campus the vibrant space that it is, and our time as professors and mentors will not be the same without you here.

 

These are challenging times but we know that you are up to the challenge, and so are we. We will emerge from this situation stronger and an even more cohesive engineering family. Know that we are here if you need us.

 

Alec Scranton, Nicole Grosland, and H. S. Udaykumar

_________________________________________________

March 19, 2020

Dear College of Engineering Faculty, Staff, and Students,

 

I am sure that many of you have seen the UI’s March 18 communication about the impact of COVID-19 on the spring semester. Although we may be disappointed in this outcome, I want to assure you that these decisions were made in the interests of the health and safety of our campus community here in Iowa City and beyond.

 

I want to continue to direct you to the UI’s website https://coronavirus.uiowa.edu/ for announcements and resources as well as the page we created on our college website:https://www.engineering.uiowa.edu/engineering-coronavirus-updates.

 

While you continue to process the changes announced by the UI, I would like to call your attention to some key points:

  • Classes will now resume March 30 and will continue online for the rest of the semester.
  • Faculty can continue to find resources on the Keep Teaching at Iowa website. University classrooms will be open and available for instructors to record their lectures during the virtual instruction period.
  • The VPR has offered direction on ramping down on-campus research activity, managing research space access, and conducting essential experiments.
  • UI will close its market places and most of its residence halls and on-campus housing starting Thursday, March 19. 
  • Spring Commencement has been canceled. The UI is in the process of planning an alternative celebration for graduating Hawkeyes and will share additional details soon.
  • All employees outside of UI Health Care to work remotely unless the critical function they provide must be completed on campus.
  • Although everyone has been directed to work remotely, all faculty and staff should complete the college’s temporary telecommuting form so we have comprehensive data for the college.
  • In order to ensure critical campus functions (i.e. health care, public safety) are adequately staffed, the University has developed a temporary staffing form that staff and students can complete if they do not have sufficient remote work available and/or are able to be reassigned to other work. Anyone with a HawkID can submit a form, which is accessed in Employee Self Service. Work is paid and even 1 hour/day availability is welcomed.
  • Please take care of yourselves and your families. The Employee Assistance Program and Family Services (i.e. just-in-time childcare assistance) are poised to help all of us as needed.
  • The state of Iowa has issued special guidance for employees and employers to handle unemployment linked to the COVID pandemic.
  • Our buildings will be locked and accessible only through keycard access for faculty and staff (including research assistants and post-docs).
  • The Lichtenberger Engineering Library will close until further notice. The IMU and Hancher will also close until further notice.

The UI response to this situation continues to evolve based on the circumstances and recommendations from government and health officials. I encourage you to watch for frequent updates on the UI and our websites and to check your email frequently. I am confident that we can work together as a campus and a college to get through this situation while we continue to deliver high-quality research and education.

 

Alec Scranton

Dean

_________________________________________________

March 18, 2020

Undergraduate students who rented a locker and need to retrieve their belongings should email consultant@engineering.uiowa.edu or (319) 335-5055 to coordinate.

_________________________________________________

March 13, 2020

To enhance the security of our VPN service it has been switched to using DUO Two Factor Authentication effective immediately.  Please see the following instructions.  If you have questions send email to consultant@engineering.uiowa.edu or call 319-335-5055.

 

To use the Engineering VPN and VDI services you must be enrolled in the campus Two-Step login with DUO Security.

For more information see: https://its.uiowa.edu/duo

_________________________________________________

March 13, 2020

Dear College of Engineering Students,

 

Please review the following information https://teach.uiowa.edu/prepare-online-learning on preparing for online learning.  If you have concerns about not having necessary equipment to access online materials/lectures and participate in live sessions, contact Engineering Computer Services at 319-335-5055 or email consultant@engineering.uiowa.edu.

 

Thanks,

 

Matt

_________________________________________________

March 12, 2020

Dear College of Engineering Students,

 

As you know, the University of Iowa has suspended face-to-face instruction beginning March 23, 2020, through at least April 3, 2020. The full university announcement can be found below.  We realize that students have a lot of questions as the UI moves to virtual instruction.  More information is provided below.

 

College of Engineering in-person classes, lab sections, seminars, and computer labs will be suspended during this period and moved to virtual instruction where appropriate.  Your faculty members will contact you about how your courses will transition by the end of spring break.

 

In the days to come, students should:

  • Check your university email routinely for messages from the UI, college, department, and course instructors
  • Check the ICON course site for information from your course instructors

 

The UI has developed this website to help you manage the transition of temporarily moving to online course instruction: https://teach.uiowa.edu/keep-learning-iowa.  The site has lots of helpful information on how to prepare for online learning, access your course content online, and complete activities and assignments online.  It also features study skill and time-management resources that may be helpful.

 

Graduate comprehensive exams and thesis defenses

 

Information about graduate student comprehensive exams and thesis defenses will be forthcoming from the Graduate College.

 

Co-ops and internships

 

Students who are working as part of internships or co-ops should consult with their employers as to their continued work schedule and direct additional academic questions to Travis Greenlee, director of Engineering Career Services.

 

Student employees

 

Students who work in labs or other offices on campus should contact their supervisor as soon as possible regarding their work arrangements.

 

Please contact staff in the Office of the Dean for questions related to:

 

  • Undergraduate education: Nicole Grosland, associate dean for academic programs
  • Graduate students and research activities: H.S. Udaykumar, interim associate dean for graduate programs and research
  • Human Resources: Cathy Koebrick, senior HR director
  • Information technology: Matt McLaughlin, chief technology officer
  • Internal and external communication: Jason Kosovski, director of marketing and communications

 

The University Counseling Service is also always ready to help you if you are troubled in any way and need to talk: https://counseling.uiowa.edu.

 

This is a challenging situation and your help is appreciated in maintaining the university’s commitment to excellence in higher education as we ensure the safety and well-being of students, faculty, and staff.

 

Alec Scranton

Dean, College of Engineering

_________________________________________________

March 11, 2020

Dear members of the UI community,

Following the identification of COVID-19 cases in Johnson County, the University of Iowa is suspending face-to-face instruction for two weeks following spring break. The university will move to virtual instruction beginning March 23, 2020, and continue online courses through at least April 3, 2020.

We are making this decision proactively to maintain the health and safety of our students, faculty, staff, and patients and in conjunction with the governor and Board of Regents, State of Iowa. We will continue to follow the recommendations of the Centers for Disease Control and Prevention and the Iowa Department of Public Health (IDPH).

Following spring break, students may choose to stay home or return to their residence hall, off-campus housing, or another location. Residence halls and dining services will remain open, and we urge all students to make the choice that is best for their own personal health and safety.

Our campus will remain open to serve those who rely on the University of Iowa Hospitals & Clinics, library services, and recreation and athletics facilities.

Specific information about instruction 

  • Beginning March 23 through at least April 3, lectures, discussion sections, seminars and other similar classroom settings will move to virtual instruction to the greatest extent possible. The university will continue to monitor the situation and communicate any changes to instruction moving forward.
  • We are evaluating classroom experiences such as laboratory and performance classes, and the university will provide specific guidance by March 20, 2020.
  • Following guidance from the Office of the Provost, colleges will share additional information with faculty regarding virtual instruction. Faculty will then communicate with students regarding for their specific courses.

Telecommuting for faculty and staff 

  • The university is preparing plans for telecommuting opportunities, when appropriate, for faculty and staff. Please direct your questions to your supervisor or local human resources representative or find additional information on the staff FAQ on the UI’s COVID-19 website.
  • UI Health Care, including Iowa River Landing, Dental Clinics, and Student Health Services will communicate directly to their employees to ensure necessary staffing to maintain patient care and safety.

Travel

We continue to monitor and prepare for additional cases in Johnson County and will adjust the university schedule or classes as needed. Please check our COVID-19 website for updates and other information.

Keeping our campus safe is our top priority. Thank you for your efforts over the past several weeks to protect your health and the health of our campus community.

Sincerely,

Bruce Harreld, president

Montse Fuentes, executive vice president and provost

In this section:

April 7, 2020

 

Coping Through COVID-19 Lecture Series PDF

_________________________________________________

April 3, 2020

Dear faculty and staff:

Please see these important COVID-19-related updates as they pertain to summer programming, academic deadlines and policy changes, library resources and help, COVID-19 testing, and study abroad.

SUMMER PROGRAMMING

University administrators are currently working with collegiate and department leadership, including shared governance, to determine appropriate next steps for summer programming. Our first priority remains protecting the health and safety of students, faculty, staff, and visitors to the university.

Many of the summer courses provided by the university are already delivered completely online but there are many in-person experiences that occur on the UI campus every summer. The university will provide additional direction by Friday April 3, 2020.

Study Abroad: Because the U.S. Department of State has issued a Global Level 4 Health Advisory advising all U.S. citizens to avoid international travel, International Programs is canceling all 2020 summer study abroad programming.

POLICIES RELATED TO FACULTY EVALUATION AND TENURE

Teaching observations: Due to the challenges faculty are facing to rapidly move all courses to virtual teaching for the rest of the spring 2020 semester, no teaching observations will be conducted during the spring semester. If teaching observations were performed prior to the move to virtual teaching, these will be included in the annual review.

Student evaluations: Students will have the opportunity to provide feedback to instructors on their virtual learning experience. However, these evaluations are for formative purposes and will not be used for faculty evaluation.

Faculty reviews: Annual and reappointment reviews for both probationary and non-tenure track faculty should still be completed for this academic year (virtually), using current practices. The deadline for completion and submission to the Office of the Provost has been moved back to June 1, 2020. Departments and colleges should try to complete annual post-tenure reviews (virtually) whenever possible. If not possible, post-tenure annual reviews may be postponed to the fall 2020 semester. Post-tenure peer reviews may also be postponed until the fall semester.

Probationary and tenure clock extensions: Effective immediately, the university is providing all tenure-track probationary faculty a one-year automatic extension of their tenure clock. The extension will apply to the current probationary period and may lengthen the time to the first probationary review (year 3 or 4 depending on college) or the time to tenure review. The Office of the Provost will enter the extension into Workflow effective May 1, 2020. You may decline the automatic extension, but after declining you will not be able to reinstate the extension.  Remember that the tenure expectations remain the same whether an extension has been applied or not.  Faculty who are affected by this extension will be contacted individually with more specific information.

For details on these changes, please see https://provost.uiowa.edu/temporary-changes-faculty-policies-spring-2020.

STUDENT ACADEMIC DEADLINES AND GRADING OPTIONS

Early registration for the Fall 2020 semester is being moved back by one weekto allow more time for students to connect with their advisors. Early registration will now take place from Monday, April 20, through Friday, May 1, 2020.

A designation will be added to all students' transcripts indicating the extraordinary circumstances encountered during the 2020 spring semester.

Deadlines will be extended for course drops and withdrawal updates, as follows:

Undergraduate programs: Individual courses and complete withdrawals (dropping all classes) for the spring 2020 semester may be completed, with advisor authorization, through May 8. After May 8, students will need to petition for a late drop or late withdrawal and the dean’s permission will be required.

Graduate programs: Individual courses may be dropped with advisor authorization through May 8, and the requirement for dean’s permission is removed. April 14 is the deadline for complete withdrawals for the spring 2020 semester. After April 14, the dean’s permission will be required.

Professional programs: Colleges will communicate with their professional program students regarding course drop and semester withdrawal changes.

Temporary grading options will be added for the spring 2020 semester:

Undergraduate programs: A temporary Pass/Nonpass (P/N) grading option has been adopted for all undergraduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a P/N designation for each of their courses by Friday, May 8.

Graduate programs: A temporary Satisfactory/Unsatisfactory (S/U) grading option has been adopted for graduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a S/U designation for each of their courses by Friday, May 8.

Professional programs: Colleges will communicate with their professional program students regarding grading option policies.

Details regarding these temporary changes to academic deadlines and policies are available at:

Undergraduate students: https://provost.uiowa.edu/temporary-changes-academic-deadlines-and-polic...

Graduate students: https://www.grad.uiowa.edu/coronavirus/faqs

Please also remember that https://coronavirus.uiowa.edu will continue to be the hub for COVID-19 information as it relates to the UI.

LIBRARY RESOURCES AND HELP

All seven UI campus libraries and Special Collections are open online with 24-hour Hawk-ID access to databases, e-books, e-articles, streaming video, and e-images. If you need help with course reserves or library instruction, library staff are available during the following hours via chat or email:

Art Library — 8:30 a.m. to 4:30 p.m. Monday through Friday (email)

Business Library — 9 a.m. to 5 p.m. Monday through Friday (email)

Engineering Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)

Hardin Library for the Health Sciences — 7:30 a.m. to 6 p.m. Monday through Friday; 1 to 5 p.m. Saturday and Sunday (chat and email)

Main Library — 9 a.m. to 5 p.m. Monday through Friday (chat and email)

Music Library — 9 a.m. to noon and 1 to 4 p.m. Monday through Friday (email)

Sciences Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)

Special Collections — 8:30 a.m. to 5 p.m. Monday through Friday (email)

COVID-19 TESTING

The State Hygienic Laboratory at the University of Iowa has received $900,000 ($525,000 through a supplemental state appropriation approved by the General Assembly and signed by Gov. Kim Reynolds, and $375,000 through an amended contract with the Iowa Department of Public Health) to increase testing capabilities and support response operations for COVID-19. The laboratory has implemented extended shifts and is operating seven days a week to manage the dramatic surge in demand for testing under the IDPH criteria. The university thanks the laboratory staff for its tireless efforts to protect the health of all Iowans and is committed to ensuring staff has the resources necessary to continue this critical work.

_________________________________________________

March 23, 2020

Resources: etc.engineering.uiowa.edu/engineering-resources

For help              

_________________________________________________

March 23, 2020

Students who experience an event or unforeseen circumstance that negatively and severely impacts their academic success, which may include unexpected medical and travel costs, unexpected decrease in work hours and income, and other unforeseen expenses due to COVID-19, should consider applying for financial assistance via the Student Emergency Fund.

Link: https://dos.uiowa.edu/assistance/student-support-initiatives/

_________________________________________________

March 20, 2020

 

Dear College of Engineering students,

 

We want to begin by thanking you for your flexibility and understanding in what has proven to be an unpredictable and evolving situation. The presence of COVID-19 across the country has led to an unprecedented adjustment in campus operations including teaching, research, and the daily lives of those living and working on campus. Whether you are a student living in the dorms or a graduating senior, the changes announced by the UI will have a direct impact on your college experience. Please be assured that we are working to make the transition to online course delivery as smooth as possible.

 

But this message isn’t about the nuts and bolts of how we are making this work – you are receiving those operational messages from the UI and the college. What we want you to hear is that we support you. We know that these changes – both the nature of what we are modifying and the speed with which decisions are being made – can be stressful. You didn’t sign up for this and we get that. Our ability to ensure that you get the material you need in new and innovative ways will define us as educators and leave you with a lasting impression of your UI experience. 

 

As we move forward with this transition, please reach out to us as well as your professors and advisors if you have questions. We may not yet have all of the answers but we will communicate what we know and get more details for you when we don’t have them. The UI and the College of Engineering would not exist if we didn’t have so many enterprising, engaged, and ambitious students. You make our campus the vibrant space that it is, and our time as professors and mentors will not be the same without you here.

 

These are challenging times but we know that you are up to the challenge, and so are we. We will emerge from this situation stronger and an even more cohesive engineering family. Know that we are here if you need us.

 

Alec Scranton, Nicole Grosland, and H. S. Udaykumar

_________________________________________________

March 19, 2020

Dear College of Engineering Faculty, Staff, and Students,

 

I am sure that many of you have seen the UI’s March 18 communication about the impact of COVID-19 on the spring semester. Although we may be disappointed in this outcome, I want to assure you that these decisions were made in the interests of the health and safety of our campus community here in Iowa City and beyond.

 

I want to continue to direct you to the UI’s website https://coronavirus.uiowa.edu/ for announcements and resources as well as the page we created on our college website:https://www.engineering.uiowa.edu/engineering-coronavirus-updates.

 

While you continue to process the changes announced by the UI, I would like to call your attention to some key points:

  • Classes will now resume March 30 and will continue online for the rest of the semester.
  • Faculty can continue to find resources on the Keep Teaching at Iowa website. University classrooms will be open and available for instructors to record their lectures during the virtual instruction period.
  • The VPR has offered direction on ramping down on-campus research activity, managing research space access, and conducting essential experiments.
  • UI will close its market places and most of its residence halls and on-campus housing starting Thursday, March 19. 
  • Spring Commencement has been canceled. The UI is in the process of planning an alternative celebration for graduating Hawkeyes and will share additional details soon.
  • All employees outside of UI Health Care to work remotely unless the critical function they provide must be completed on campus.
  • Although everyone has been directed to work remotely, all faculty and staff should complete the college’s temporary telecommuting form so we have comprehensive data for the college.
  • In order to ensure critical campus functions (i.e. health care, public safety) are adequately staffed, the University has developed a temporary staffing form that staff and students can complete if they do not have sufficient remote work available and/or are able to be reassigned to other work. Anyone with a HawkID can submit a form, which is accessed in Employee Self Service. Work is paid and even 1 hour/day availability is welcomed.
  • Please take care of yourselves and your families. The Employee Assistance Program and Family Services (i.e. just-in-time childcare assistance) are poised to help all of us as needed.
  • The state of Iowa has issued special guidance for employees and employers to handle unemployment linked to the COVID pandemic.
  • Our buildings will be locked and accessible only through keycard access for faculty and staff (including research assistants and post-docs).
  • The Lichtenberger Engineering Library will close until further notice. The IMU and Hancher will also close until further notice.

The UI response to this situation continues to evolve based on the circumstances and recommendations from government and health officials. I encourage you to watch for frequent updates on the UI and our websites and to check your email frequently. I am confident that we can work together as a campus and a college to get through this situation while we continue to deliver high-quality research and education.

 

Alec Scranton

Dean

_________________________________________________

March 13, 2020

TO: Senior HR Leaders and Supervisors of Graduate Assistants - outside of UI Health Care

FROM: Cheryl Reardon and Jan Waterhouse

SUBJECT: Guidelines for graduate student assistants during virtual instruction - outside of UI Health Care

University leadership recently announced that the university will move to virtual instruction beginning March 23. That message is posted on coronavirus.uiowa.edu. We are writing to provide guidelines for graduate assistants outside of UI Health Care, and we ask you to share these guidelines with graduate assistants in your colleges and organizations. Guidelines pertaining to other staff as well as student employee categories will be communicated separately.

Keeping our campus safe is our top priority. These are unusual circumstances and we thank you for your patience as we work together during this difficult time and for your effort over the past several weeks to protect your health and the health of our campus community. For the latest campus updates and the president and provost's recent statement, please refer to coronavirus.uiowa.edu.

In anticipation of classes being held virtually, we ask that graduate assistants please consider the following guidelines for continuing regular university operations as much as possible.

Graduate assistants should make reasonable efforts to work according to their regular schedule and contact their supervisor to discuss their situation and alternatives if necessary.

It is expected that some work, especially teaching and teaching-support activities, may be completed remotely while courses are being delivered virtually. Supervisors are expected to be flexible in allowing remote work arrangements whenever feasible, understanding that many students may not be physically on campus during this time. If remote work is not appropriate, paid leave is available according to the terms of the graduate assistant employment agreement.

If you have questions or concerns about these guidelines and how they apply to your particular work situation, please examine the FAQs on coronavirus.uiowa.edu, discuss your situation with your supervisor, or contact your Senior HR Leader.

We know that this situation may be stressful for many in our community who may be concerned for their own health and the health of loved ones. If you need assistance, the Employee Assistance Program is available at 335-2085 and University Counseling Service is available at 335-7294.

Sincerely,
Cheryl Reardon
Chief Human Resources Officer and Associate Vice President

Jan Waterhouse
Senior HR Director, HR Policy, Communication, & Compliance

_________________________________________________

March 13, 2020

To enhance the security of our VPN service it has been switched to using DUO Two Factor Authentication effective immediately.  Please see the following instructions.  If you have questions send email to consultant@engineering.uiowa.edu or call 319-335-5055.

 

To use the Engineering VPN and VDI services you must be enrolled in the campus Two-Step login with DUO Security.

For more information see: https://its.uiowa.edu/duo

_________________________________________________

March 13, 2020

Dear College of Engineering Students,

 

Please review the following information https://teach.uiowa.edu/prepare-online-learning on preparing for online learning.  If you have concerns about not having necessary equipment to access online materials/lectures and participate in live sessions, contact Engineering Computer Services at 319-335-5055 or email consultant@engineering.uiowa.edu.

 

Thanks,

 

Matt

_________________________________________________

March 12, 2020

Dear College of Engineering Students,

 

As you know, the University of Iowa has suspended face-to-face instruction beginning March 23, 2020, through at least April 3, 2020. The full university announcement can be found below.  We realize that students have a lot of questions as the UI moves to virtual instruction.  More information is provided below.

 

College of Engineering in-person classes, lab sections, seminars, and computer labs will be suspended during this period and moved to virtual instruction where appropriate.  Your faculty members will contact you about how your courses will transition by the end of spring break.

 

In the days to come, students should:

  • Check your university email routinely for messages from the UI, college, department, and course instructors
  • Check the ICON course site for information from your course instructors

 

The UI has developed this website to help you manage the transition of temporarily moving to online course instruction: https://teach.uiowa.edu/keep-learning-iowa.  The site has lots of helpful information on how to prepare for online learning, access your course content online, and complete activities and assignments online.  It also features study skill and time-management resources that may be helpful.

 

Graduate comprehensive exams and thesis defenses

 

Information about graduate student comprehensive exams and thesis defenses will be forthcoming from the Graduate College.

 

Co-ops and internships

 

Students who are working as part of internships or co-ops should consult with their employers as to their continued work schedule and direct additional academic questions to Travis Greenlee, director of Engineering Career Services.

 

Student employees

 

Students who work in labs or other offices on campus should contact their supervisor as soon as possible regarding their work arrangements.

 

Please contact staff in the Office of the Dean for questions related to:

 

  • Undergraduate education: Nicole Grosland, associate dean for academic programs
  • Graduate students and research activities: H.S. Udaykumar, interim associate dean for graduate programs and research
  • Human Resources: Cathy Koebrick, senior HR director
  • Information technology: Matt McLaughlin, chief technology officer
  • Internal and external communication: Jason Kosovski, director of marketing and communications

 

The University Counseling Service is also always ready to help you if you are troubled in any way and need to talk: https://counseling.uiowa.edu.

 

This is a challenging situation and your help is appreciated in maintaining the university’s commitment to excellence in higher education as we ensure the safety and well-being of students, faculty, and staff.

 

Alec Scranton

Dean, College of Engineering

_________________________________________________

March 11, 2020

Dear members of the UI community,

Following the identification of COVID-19 cases in Johnson County, the University of Iowa is suspending face-to-face instruction for two weeks following spring break. The university will move to virtual instruction beginning March 23, 2020, and continue online courses through at least April 3, 2020.

We are making this decision proactively to maintain the health and safety of our students, faculty, staff, and patients and in conjunction with the governor and Board of Regents, State of Iowa. We will continue to follow the recommendations of the Centers for Disease Control and Prevention and the Iowa Department of Public Health (IDPH).

Following spring break, students may choose to stay home or return to their residence hall, off-campus housing, or another location. Residence halls and dining services will remain open, and we urge all students to make the choice that is best for their own personal health and safety.

Our campus will remain open to serve those who rely on the University of Iowa Hospitals & Clinics, library services, and recreation and athletics facilities.

Specific information about instruction 

  • Beginning March 23 through at least April 3, lectures, discussion sections, seminars and other similar classroom settings will move to virtual instruction to the greatest extent possible. The university will continue to monitor the situation and communicate any changes to instruction moving forward.
  • We are evaluating classroom experiences such as laboratory and performance classes, and the university will provide specific guidance by March 20, 2020.
  • Following guidance from the Office of the Provost, colleges will share additional information with faculty regarding virtual instruction. Faculty will then communicate with students regarding for their specific courses.

Telecommuting for faculty and staff 

  • The university is preparing plans for telecommuting opportunities, when appropriate, for faculty and staff. Please direct your questions to your supervisor or local human resources representative or find additional information on the staff FAQ on the UI’s COVID-19 website.
  • UI Health Care, including Iowa River Landing, Dental Clinics, and Student Health Services will communicate directly to their employees to ensure necessary staffing to maintain patient care and safety.

Travel

We continue to monitor and prepare for additional cases in Johnson County and will adjust the university schedule or classes as needed. Please check our COVID-19 website for updates and other information.

Keeping our campus safe is our top priority. Thank you for your efforts over the past several weeks to protect your health and the health of our campus community.

Sincerely,

Bruce Harreld, president

Montse Fuentes, executive vice president and provost

In this section:

April 7, 2020

_________________________________________________

April 3, 2020

COVID-19 Agency Guidance Matrix

_________________________________________________

April 3, 2020

Dear faculty and staff:

Please see these important COVID-19-related updates as they pertain to summer programming, academic deadlines and policy changes, library resources and help, COVID-19 testing, and study abroad.

SUMMER PROGRAMMING

University administrators are currently working with collegiate and department leadership, including shared governance, to determine appropriate next steps for summer programming. Our first priority remains protecting the health and safety of students, faculty, staff, and visitors to the university.

Many of the summer courses provided by the university are already delivered completely online but there are many in-person experiences that occur on the UI campus every summer. The university will provide additional direction by Friday April 3, 2020.

Study Abroad: Because the U.S. Department of State has issued a Global Level 4 Health Advisory advising all U.S. citizens to avoid international travel, International Programs is canceling all 2020 summer study abroad programming.

POLICIES RELATED TO FACULTY EVALUATION AND TENURE

  • Teaching observations: Due to the challenges faculty are facing to rapidly move all courses to virtual teaching for the rest of the spring 2020 semester, no teaching observations will be conducted during the spring semester. If teaching observations were performed prior to the move to virtual teaching, these will be included in the annual review.
  • Student evaluations: Students will have the opportunity to provide feedback to instructors on their virtual learning experience. However, these evaluations are for formative purposes and will not be used for faculty evaluation.
  • Faculty reviews: Annual and reappointment reviews for both probationary and non-tenure track faculty should still be completed for this academic year (virtually), using current practices. The deadline for completion and submission to the Office of the Provost has been moved back to June 1, 2020. Departments and colleges should try to complete annual post-tenure reviews (virtually) whenever possible. If not possible, post-tenure annual reviews may be postponed to the fall 2020 semester. Post-tenure peer reviews may also be postponed until the fall semester.
  • Probationary and tenure clock extensions: Effective immediately, the university is providing all tenure-track probationary faculty a one-year automatic extension of their tenure clock. The extension will apply to the current probationary period and may lengthen the time to the first probationary review (year 3 or 4 depending on college) or the time to tenure review. The Office of the Provost will enter the extension into Workflow effective May 1, 2020. You may decline the automatic extension, but after declining you will not be able to reinstate the extension.  Remember that the tenure expectations remain the same whether an extension has been applied or not.  Faculty who are affected by this extension will be contacted individually with more specific information.

For details on these changes, please see https://provost.uiowa.edu/temporary-changes-faculty-policies-spring-2020.

STUDENT ACADEMIC DEADLINES AND GRADING OPTIONS

  • Early registration for the Fall 2020 semester is being moved back by one weekto allow more time for students to connect with their advisors. Early registration will now take place from Monday, April 20, through Friday, May 1, 2020.
  • A designation will be added to all students' transcripts indicating the extraordinary circumstances encountered during the 2020 spring semester.
  • Deadlines will be extended for course drops and withdrawal updates, as follows:
    • Undergraduate programs: Individual courses and complete withdrawals (dropping all classes) for the spring 2020 semester may be completed, with advisor authorization, through May 8. After May 8, students will need to petition for a late drop or late withdrawal and the dean’s permission will be required.
    • Graduate programs: Individual courses may be dropped with advisor authorization through May 8, and the requirement for dean’s permission is removed. April 14 is the deadline for complete withdrawals for the spring 2020 semester. After April 14, the dean’s permission will be required.
    • Professional programs: Colleges will communicate with their professional program students regarding course drop and semester withdrawal changes.
  • Temporary grading options will be added for the spring 2020 semester:
    • Undergraduate programs: A temporary Pass/Nonpass (P/N) grading option has been adopted for all undergraduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a P/N designation for each of their courses by Friday, May 8.
    • Graduate programs: A temporary Satisfactory/Unsatisfactory (S/U) grading option has been adopted for graduate courses taught during Spring 2020 semester. Students will choose to receive either the letter grade recorded by the instructor, or a S/U designation for each of their courses by Friday, May 8.
    • Professional programs: Colleges will communicate with their professional program students regarding grading option policies.

Details regarding these temporary changes to academic deadlines and policies are available at:

Please also remember that https://coronavirus.uiowa.edu will continue to be the hub for COVID-19 information as it relates to the UI.

LIBRARY RESOURCES AND HELP

All seven UI campus libraries and Special Collections are open online with 24-hour Hawk-ID access to databases, e-books, e-articles, streaming video, and e-images. If you need help with course reserves or library instruction, library staff are available during the following hours via chat or email:

  • Art Library — 8:30 a.m. to 4:30 p.m. Monday through Friday (email)
  • Business Library — 9 a.m. to 5 p.m. Monday through Friday (email)
  • Engineering Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Hardin Library for the Health Sciences — 7:30 a.m. to 6 p.m. Monday through Friday; 1 to 5 p.m. Saturday and Sunday (chat and email)
  • Main Library — 9 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Music Library — 9 a.m. to noon and 1 to 4 p.m. Monday through Friday (email)
  • Sciences Library — 8:30 a.m. to 5 p.m. Monday through Friday (chat and email)
  • Special Collections — 8:30 a.m. to 5 p.m. Monday through Friday (email)

COVID-19 TESTING

The State Hygienic Laboratory at the University of Iowa has received $900,000 ($525,000 through a supplemental state appropriation approved by the General Assembly and signed by Gov. Kim Reynolds, and $375,000 through an amended contract with the Iowa Department of Public Health) to increase testing capabilities and support response operations for COVID-19. The laboratory has implemented extended shifts and is operating seven days a week to manage the dramatic surge in demand for testing under the IDPH criteria. The university thanks the laboratory staff for its tireless efforts to protect the health of all Iowans and is committed to ensuring staff has the resources necessary to continue this critical work.

_________________________________________________

April 3, 2020

Greetings CoE colleagues,

I hope this finds all of you safe at home and healthy.

I wanted to follow up on some recent communications from the University regarding pay practices and provide some more specific guidance for COVID-19 related impacts to your work situation, including pay status, temporary reassignments and additional paid leave that is available.

PAY STATUS
Per President Harreld's email last Thursday, you will continue to be paid as normal.   There are so many stressors right now and the last thing the University wants is for any of us to be worried about our paycheck.

COVID-19-RELATED PAID LEAVE 
Employees who need time away from work due to COVID-19 should work with our CoE HR team who will facilitate that process.  

Paid leave is available to you for the following situations that make you unable to work, whether full-time or part-time:

  • You have tested positive with COVID-19;
  • You have been advised by a health care provider to not work due to concerns related to COVID-19;
  • You are experiencing symptoms related to COVID-19 and are seeking medical guidance;
  • You are providing care for a family member in any of the above situations;
  • You are caring for your children due to their school or daycare being closed due to COVID-19.

Note there is ADDITIONAL paid leave available to you that goes beyond what sick and vacation accruals you may currently have.  The Federal Emergency Paid Sick Leave Act provides 80 hours of NEW paid sick leave (prorated if part time) for COVID-19-related needs. The Board of Regents has also authorized up to 80 hours of additional sick leave for COVID-19-related needs. The Board of Regents also waived the cap on family-caregiving leave so now all of your sick leave can been used for family-caregiving if needed.  Again, this (up to) 160 hours is paid leave time available to you in addition to your existing leave balances.

If you are unable to work full-time or part-time due to any of the reasons above and need to use leave, contact your CoE HR representative (Sarah Lobb or Katie Voss) to start the process.

Please take care of yourselves.  Do not hesitate to reach out to me or Sarah Lobb or Katie Voss in HR with questions or other needs.  We are all in this together!

Cathy

Cathy Koebrick, SPHR, SHRM-SCP, CCP, MA
Senior HR Director

_________________________________________________

April 2, 2020

Hi Everyone, 

These are the instructions our exam team developed to help faculty use Zoom to proctor. We are fully prepared to manage all DOE exams, as usual, and we have some bandwidth for helping instructors  understand exams in the online environment, in ICON and Zoom, as well as using Proctorio. I like (and have also promoted, as has OTLT)  the way Ken described thinking about assessment differently in this strange time, particularly with spring courses.

 

Download Proctor with Zoom PDF Here

 

I have copied Laura Sinn who is the director of the Course Administration team which includes exam services. Feel free to reach out to her, and let faculty know they can do the same, as they begin to navigate assessment in the next few months.

 

Thanks for a very helpful conversation this morning and stay well!

 

Anne

_________________________________________________

March 31, 2020

Supervisors of Biweekly Students and Temporary staff in CoE:

The purpose of this email is to update you on the College of Engineering process for keeping our biweekly student and temporary employees in paid status, per President Harreld's email Friday afternoon.

 

For student and temporary employees, the email stated "If you are an hourly employee paid bi-weekly, including student employees, and are unable to work because of this public health emergency, you will be paid for up to 80 hours of time based on the hours you would have expected to work this semester."  This is good news for our student and temporary employees.  

 

In the next few days, your department administrator or their designee will be contacting you to gather the following information about your student and temporary employee(s):

  • Is the employee still available to perform work?  Are they working remotely and/or is there work available for them to do?
  • If the employee is working, how much of their normal hours are they able to work?
  • What is the employee's normal work schedule and number of hours per week?  

NOTE: If your student/temporary employee is still working, please continue to have them report time in the Time & Attendance application.  Only hours actually worked should be entered.  Payment for hours not able to be worked will be handled through this separate process.

 

For those not able to work, at all or partially, HR will be compiling the above information gathered by department administrators and submitting it to Payroll. As a result of this process, students and temporary employees will receive up to 80 hours of pay if they are not able to work for all or part of the rest of the semester due to the COVID-19 situation.

 

In general, the funding source for these special payments (for up to 80 hours not worked) will be the same as hours worked.

 

Please direct any questions about pay status or other COVID-19 HR-related matters to me (cathy-koebrick@uiowa.edu or 319-335-5078).  I will do my best to respond quickly or let you know if I need to consult with others to get you an answer.

Thank you and please take care of yourselves!

Cathy

_________________________________________________

March 26, 2020

Dear Cabinet Members, Associate Deans for Research, and Research Council:

I want to draw your attention to several resources for helping University of Iowa research leaders and staff protect and preserve their work and continue moving forward during the COVID-19 outbreak.  

First, my senior staff and I will host a virtual town hall meeting via Zoom from 10:30-11:30 a.m. Friday, April 3, to provide updates on facilities, funding, safety and compliance, human and animal subjects, and related issues, as well as to field questions. The meeting link is https://uiowa.zoom.us/j/106480234.

Second, my office is asking PIs, lab managers and staff, grant administrators, and other members of the research enterprise to subscribe to Covid-19 Update for Researchers, an email we’ll send out whenever there’s important, new information. To subscribe, click here (subscribers to OVPR’s monthly newsletter have been automatically added to the bulletin’s mailing list). If you run into any issues with subscribing, contact OVPR Strategic Communication Director Steve Pradarelli at stephen-pradarelli@uiowa.edu

Finally, if you aren’t already aware of it, I encourage you to bookmark OVPR’s COVID-19 resource page, which includes the latest announcements and frequently updated FAQs with important information for the research community.

Please share this message widely with any faculty or staff for whom you feel this would be useful and relevant.  

Thank you for all you’re doing to protect the UI research enterprise, continue the important work of discovery and innovation, and ensure that our colleagues and wider community are safe.

Sincerely, 

Marty Scholtz
Vice President for Research

_________________________________________________

March 23, 2020

Resources: etc.engineering.uiowa.edu/engineering-resources

For help              

_________________________________________________

March 23, 2020

University of Iowa Human Resources

Health & Productivity

[This message is being sent to Senior HR Leaders on behalf of Megan Hammes, Senior Director, UI Wellness and Maggie Moore, Director, Employee Assistance Program.]

Resilience Resources for Self and Teams

We are living in truly unprecedented times. As we all work to navigate our way through a new normal, it can feel like we don’t have a lot of control. The American Psychological Association has identified the Top 10 Ways to Build Resilience and they include:

  • Make Connections
  • Avoid seeing crisis as insurmountable problems
  • Accept that change is a part of living
  • Move towards your goals
  • Take Decisive Actions
  • Look for Opportunities for Self-Discovery
  • Nurture a Positive View of Yourself
  • Keep things in perspective
  • Maintain a Hopeful Outlook
  • Take Care of Yourself 

These guidelines are all evidence-based ways to navigate challenging times and haven’t changed since the development of the COVID-19 crisis.

 

As the University of Iowa Employee Assistance Program and liveWELL continue to provide health and well-being support to UI faculty/staff through our services, we use these guidelines to inform our work with you and your teams. The resources below may be helpful to you and your colleagues as we all work towards exercising and building our resilience.

 

Free University of Iowa Resources for Faculty and Staff  

 

Health Coach Service – One-on-one health coach appointments may be requested online at the liveWELL website or by emailing livewell@uiowa.edu. Health Coaching can help with resilience-building in the areas of moving towards your health-related goals and self-care practices. All appointments will be conducted by phone or Skype and hours of availability remain 7:30 a.m. to 7:00 p.m.

 

UI Employee Assistance Program (UI EAP) – Free, confidential counseling is still available to you. There are many options for having an appointment virtually: phone, Skype for Business, or doxy.me. When you email eap-help@uiowa.edu or call 319-335-2085 they will be able to let you know about available appointment times and your options for meeting with a counselor confidentially.

 

University HR Websites

 

Credible Website Resources         

·         UI Health Care Mindfulness Resource Center

·         mindful.org – A nonprofit web resource that provides free access to mindfulness articles, guided meditations and classes

·         calm.com/blog - Online blog for the mobile app, Calm, a sleep, meditation, and relaxation app. Includes free meditations, stories, music, talks and more to support wellbeing during COVID

·         UCLA Mindfulness Research Awareness Center – Free guided meditations available in English and Spanish

·         University of Wisconsin Mindful Meditations for Health – Free mindfulness meditations, videos and podcasts

·         VHA National Center for Health Promotion & Disease Prevention – Free recordings and stress management handouts

 

Mobile Apps (IOS and Android)

·         Headspace: Free meditations and resources under the category “Weathering the storm” 

·         Headspace Plus (free to healthcare professionals): Visit www.headspace.com/health-covid-19 to enroll. Must have a National Provider Identifier (NPI) to qualify.  

·         Insight Timer: Free access to 30,000 guided meditations 

_________________________________________________

March 19, 2020

 

Reporting course readiness for virtual instruction 

In order to ensure that all courses are ready for virtual delivery to University of Iowa students by Monday, March 30, 2020, we have implemented a “COVID-19 virtual-ready” indicator within ICON. This indicator is controlled by the instructors of each course in ICON and will serve several purposes:

 

  1. Immediate ability to track and report how many courses campus-wide are ready (or not) for virtual delivery
  2. Provide colleges a way to connect with faculty who may be struggling to complete their efforts
  3. Offer a visual signal to students that their courses have been adapted and are ready for virtual delivery

 

When the instructor believes that they have completed the necessary steps for virtual delivery, they will “turn on” the “COVID-19 virtual-ready” indicator. The indicator:

 

  • Does not provide insight into the depth or types of activities that have been created
  • Does not change the underlying content or delivery of the ICON course in any way
  • Does provide a signal from the instructor that they have completed their work for delivering the course virtually

 

Specific directions for faculty are available at https://teach.uiowa.edu/icon/dashboard/COVID-19The COVID-19 Course Analysis Planning Tool is available with a suite of dashboards to monitor and track the progress of course virtualization as well as to support planning and prioritization of your efforts. If you do not already have access, the tool will prompt you to request access. Your request will be routed through workflow for appropriate approvals.

_________________________________________________

March 19, 2020

Dear College of Engineering Faculty, Staff, and Students,

 

I am sure that many of you have seen the UI’s March 18 communication about the impact of COVID-19 on the spring semester. Although we may be disappointed in this outcome, I want to assure you that these decisions were made in the interests of the health and safety of our campus community here in Iowa City and beyond.

 

I want to continue to direct you to the UI’s website https://coronavirus.uiowa.edu/ for announcements and resources as well as the page we created on our college website:https://www.engineering.uiowa.edu/engineering-coronavirus-updates.

 

While you continue to process the changes announced by the UI, I would like to call your attention to some key points:

  • Classes will now resume March 30 and will continue online for the rest of the semester.
  • Faculty can continue to find resources on the Keep Teaching at Iowa website. University classrooms will be open and available for instructors to record their lectures during the virtual instruction period.
  • The VPR has offered direction on ramping down on-campus research activity, managing research space access, and conducting essential experiments.
  • UI will close its market places and most of its residence halls and on-campus housing starting Thursday, March 19. 
  • Spring Commencement has been canceled. The UI is in the process of planning an alternative celebration for graduating Hawkeyes and will share additional details soon.
  • All employees outside of UI Health Care to work remotely unless the critical function they provide must be completed on campus.
  • Although everyone has been directed to work remotely, all faculty and staff should complete the college’s temporary telecommuting form so we have comprehensive data for the college.
  • In order to ensure critical campus functions (i.e. health care, public safety) are adequately staffed, the University has developed a temporary staffing form that staff and students can complete if they do not have sufficient remote work available and/or are able to be reassigned to other work. Anyone with a HawkID can submit a form, which is accessed in Employee Self Service. Work is paid and even 1 hour/day availability is welcomed.
  • Please take care of yourselves and your families. The Employee Assistance Program and Family Services (i.e. just-in-time childcare assistance) are poised to help all of us as needed.
  • The state of Iowa has issued special guidance for employees and employers to handle unemployment linked to the COVID pandemic.
  • Our buildings will be locked and accessible only through keycard access for faculty and staff (including research assistants and post-docs).
  • The Lichtenberger Engineering Library will close until further notice. The IMU and Hancher will also close until further notice.

The UI response to this situation continues to evolve based on the circumstances and recommendations from government and health officials. I encourage you to watch for frequent updates on the UI and our websites and to check your email frequently. I am confident that we can work together as a campus and a college to get through this situation while we continue to deliver high-quality research and education.

 

Alec Scranton

Dean

_________________________________________________

March 16, 2020

Subject: Online training sessions - Wednesday, March 18

Colleagues,

For those of you interested in learning more about Zoom and / or Proctorio (the online monitoring system) and various ICON assessment capabilities, please join the zoom sessions scheduled for this Wednesday (details provided below). 

Secondly, thanks to Christopher Fomon, the lightboard in room 1135 SC has been set up and may be used to record lectures to be posted online.  A special thanks to Allen Bradley for testing the capabilities and providing the linked video for reference (https://iowa-my.sharepoint.com/:v:/g/personal/sarwilli_uiowa_edu/EWZ1U9aOOBFBvAgDvJh4N-wBm8dcHfjvOyiPAMBy9Ll5gg?e=hoNhfw). If you are interested in using the system, please contact Chris (christopher-fomon@uiowa.edu) to schedule a training session (note training will take 5-10 minutes).  We are setting up a calendar to reserve recording time.  Once you have been trained on the system,  please contact Jill McNamara (jill-mcnamara@uiowa.edu ) or Kristina Venzke (kristina-venzke@uiowa.edu) to reserve time on the calendar. 

Best regards, 
Nicole

Nicole M. Grosland, PhD

pronouns:  she/her/hers

----------

ZOOM Sessions:

Wednesday, March 18, 2020

10:00 am

David Rethwisch and Sarah Williams

Using Zoom and UICapture

David Rethwisch and Sarah Williams will be giving a QA session for Engineering faculty to help facilitate moving classes online. They will cover instruction using Zoom and UICapture.  If you have questions about using these programs, please join them through the Zoom link below on Wednesday 3/18 at 10:00 AM.:

Topic: Zoom and UICapture QA

Time: Mar 18, 2020 10:00 AM Central Time (US and Canada)

ZOOM MEETING INFO

https://uiowa.zoom.us/j/219441902

Meeting ID: 219 441 902

Wednesday, March 18, 2020

1:00 pm

Annette Beck, Laura Sinn, and Anne Zalenski

Annette Beck, Director of Operational Services; Anne Zalenski, Associate Dean, Distance & Online Education; Laura Sinn, Director of Online Course Administration will provide information to Engineering faculty about using Proctorio and ICON Assessment Tools that will assist in moving courses online.

Topic: Proctorio and ICON Assessment Tools

Time: Mar 18, 2020 01:00 PM Central Time (US and Canada)

ZOOM MEETING INFO

https://uiowa.zoom.us/j/8143901211

Meeting ID: 814 390 1211

_________________________________________________

March 16, 2020

College of Engineering Temporary Telecommuting form: https://workflow.uiowa.edu/form/engr-temp-telecommute

_________________________________________________

March 13, 2020

To enhance the security of our VPN service it has been switched to using DUO Two Factor Authentication effective immediately.  Please see the following instructions.  If you have questions send email to consultant@engineering.uiowa.edu or call 319-335-5055.

 

To use the Engineering VPN and VDI services you must be enrolled in the campus Two-Step login with DUO Security.

For more information see: https://its.uiowa.edu/duo

_________________________________________________

March 13, 2020

TO: Senior HR Leaders and Supervisors of Student Employees - outside of UI Health Care

FROM: Cheryl Reardon and Jan Waterhouse

SUBJECT: Guidelines for student employees during virtual instruction - outside of UI Health Care

University leadership recently announced that the university will move to virtual instruction beginning March 23. That message is posted on coronavirus.uiowa.edu. We are writing to provide guidelines for bi-weekly student employees outside of UI Health Care, and we ask you to share these guidelines with bi-weekly student employees in your colleges and organizations. Guidelines pertaining to other staff as well as student employee categories will be communicated separately.

Keeping our campus safe is our top priority. These are unusual circumstances and we thank you for your patience as we work together during this difficult time and for your effort over the past several weeks to protect your health and the health of our campus community. For the latest campus updates and the president and provost's recent statement, please refer to coronavirus.uiowa.edu.

In anticipation of classes being held virtually, we ask that student employees please consider the following guidelines for continuing regular university operations as much as possible.

Student employees on a bi-weekly pay schedule should contact their supervisor as soon as possible to provide their availability, determine whether they are needed to work if they are available, and discuss options for working remotely if appropriate.  

If students choose to stay away from campus for their own personal health and safety, they will retain their campus employment when they return to campus. We ask that they inform their supervisor about their plans to return to campus as the situation evolves and they make those decisions.

If you have questions or concerns about these guidelines and how they apply to your particular work situation, please examine the FAQs on coronavirus.uiowa.edu, discuss your situation with your direct supervisor, or contact your Senior HR Leader.

We know that this situation may be stressful for many in our community who may be concerned for their own health and the health of loved ones. If you need assistance, the Employee Assistance Program is available at 335-2085 and University Counseling Service is available at 335-7294.

Sincerely,
Cheryl Reardon
Chief Human Resources Officer and Associate Vice President

Jan Waterhouse
Senior HR Director, HR Policy, Communication, & Compliance

_________________________________________________

March 13, 2020

TO: Senior HR Leaders and Supervisors of P&S Staff - outside of UI Health Care

FROM: Cheryl Reardon and Jan Waterhouse

SUBJECTGuidelines for P&S staff during virtual instruction - outside of UI Health Care

University leadership recently announced that the university will move to virtual instruction beginning March 23. That message is posted on coronavirus.uiowa.edu. We are writing to provide guidelines for P&S staff outside of UI Health Care, and we ask you to share these guidelines with P&S staff in your colleges and organizations. Guidelines pertaining to other staff as well as student employee categories will be communicated separately. 

Keeping our campus safe is our top priority. These are unusual circumstances and we thank you for your patience as we work together during this difficult time and for your effort over the past several weeks to protect your health and the health of our campus community. For the latest campus updates and the president and provost's recent statement, please refer to coronavirus.uiowa.edu.

In anticipation of classes being held virtually, we ask that professional and scientific staff please consider the following guidelines for continuing regular university operations as much as possible.

Staff should make reasonable efforts to continue working according to their regular schedule. 

If a staff member wishes to be away from the workplace in the interest of their personal health and safety or due to other personal circumstances (such as schools/childcare closures), they should consult with their direct supervisor to discuss options, which include requesting permission to work remotely and requesting time off using available vacation accruals. Supervisors are expected to be flexible in allowing remote work and approving vacation requests when possible without disrupting business operations.

If a staff member is ill or needs to care for an ill family member, they should follow regular procedures for reporting their absences and utilize available paid leave accruals (sick leave, vacation leave, comp time, etc.) following regular university policy. If a staff member believes they have been exposed to COVID-19, or show signs or symptoms consistent with COVID-19, the employee should follow public health guidelines for staying home, and they should report their absences according to regular procedures. Absences of more than three consecutive, full calendar days due to an employee's illness or to care for an ill family member should be reported to UI Faculty and Staff Disability Services to evaluate eligibility for FMLA leave.  

If you have questions or concerns about these guidelines and how they may apply to your particular work situation, please examine the FAQs on coronavirus.uiowa.edu, discuss your situation with your direct supervisor, or contact your Senior HR Leader.

We know that this situation may be stressful for many in our community who may be concerned for their own health and the health of loved ones. If you need assistance, the Employee Assistance Program is available at 335-2085.

Sincerely,
Cheryl Reardon
Chief Human Resources Officer and Associate Vice President

Jan Waterhouse
Senior HR Director, HR Policy, Communication, & Compliance

_________________________________________________

March 13, 2020

Colleagues,

First and foremost, I want to commend each of you for your commitment to teaching and learning through this period of disruption.   I hate to inundate you with information in a single message,  but wanted to be sure to pass along some resources and additional opportunities for help with course development via trainings, etc.  

I want to direct you to the following UI website (https://teach.uiowa.edu/keep-teaching-iowa) for general guidance, suggested strategies and tools, and where to reach out for additional support.  I cannot emphasize enough the importance of communicating with both the students in your courses, as well as the TAs.  Once you have details about changes in the class, communicate them to students, along with how and when they can contact you (email, online office hours, etc.).  Anticipating students will have questions, let them know how and when they can expect to receive a reply from you.  Be sure the TAs know what you expect of them during this time and maintain regular contact.  

To help keep you informed of college-specific messages and policies, we have created a website to house resources and information.  Updates can be found at: https://www.engineering.uiowa.edu/engineering-coronavirus-updates.

Below I have included a number of resources and opportunities provided by members of both the college and the university.

Again, thank you for all the effort you are putting into moving your courses online.  If you have questions, please do not hesitate to ask.  

Best regards, 
Nicole

 

Nicole M. Grosland, PhD
pronouns:  she/her/hers

Associate Dean, Academic Programs
Distinguished Professor
College of Engineering
The University of Iowa | Iowa City, IA | 52242

 

 

Panopto / UI Capture:
A number of you have expressed interest in recording lectures.  A special thanks to Gary, Hans, and Er-Wei for compiling a step-by-step guide and video for using Panopto / UI Capture.   

The word document can be downloaded/viewed/modified from: 
https://iowa-my.sharepoint.com/:w:/g/personal/johnsonhj_uiowa_edu/EU3rBDztcmRAvs_NLlPLFQQBbFP0m5AIE1eMBVMSoIcjtg?e=0A7Gif

A short video introduction is also available: 
https://iowa-my.sharepoint.com/:v:/g/personal/johnsonhj_uiowa_edu/EQMNaMFdT7BGtraG7ds_f8wBn8cORilmzCKelYPVwN0kXg?e=Jz6nuX

-----------

Engineering Library Resources; thanks to Kari Kozak for volunteering help with the following:
"I just wanted to let you know that if you happen to hear from any faculty/instructors having issues with course textbooks or materials for the online classes.  The Engineering Library staff and I can help.  We have all the textbooks for every class on course reserve and we can scan (up to 50 pages at a time) to put up on to ICON.  
It may also be possible to stream DVD content or other videos, including the JOVE videos series that are alot of demonstrations of lab experiments”  

-----------

Additional Help - moving your course online

Virtual Online Help Session daily, Monday-Friday, 10 am – 3 pm.

Distance and Online Education (DOE) will offer a Virtual Online Help Session daily, Monday-Friday, 10 am – 3 pm. An Instructional Designer will be the main contact in the Zoom room, but you may be redirected to a secondary support room if you need additional help.

Due to the drop-in nature of this Zoom consultation time, you may be directed to a waiting room when you log into the Zoom room. We will admit users to the room in the order in which they logged in; we will provide assistance in 15-minute increments. If you need further assistance after your consultation, we can direct you to further resources and/or set up a time to work with you one on one.

If you would like a departmental or small group session, please contact the ITS Help Desk (its-helpdesk@uiowa.edu) so they can send to DOE to contact you. 

Please feel free to contact the ITS Help Desk to request a one-on-one session with either Distance and Online Education or the Office of Teaching, Learning, and Technology (includes Tech Help and Center for Teaching assistance). 

You may also join an open, walk-in study hall. Details: https://teach.uiowa.edu/study-halls-and-workshops-supporting-virtual-instruction
Please click on this link when you are ready to enter the waiting room: https://uiowa.zoom.us/u/abKjhGBuwY
While you wait, feel free to watch this video by Beth Livingston, Tippie College of Business: https://youtu.be/VpRsTtfBne4

_________________________________________________

March 12, 2020

Dear College of Engineering Colleagues, 

As you know, the University of Iowa has suspended face-to-face instruction beginning March 23, 2020, through at least April 3, 2020.  The full university announcement can be found below.  We realize faculty and staff have a lot of questions as the UI moves to virtual instruction.  Directions are provided below.

Suspending face-to-face instruction in the College of Engineering 

Faculty and staff currently teaching on-campus courses should be prepared to begin virtual instruction and delivery by March 23, 2020. Faculty members must contact students in their courses to provide information related to the transition to a virtual format by March 20, 2020. There are several delivery methods available in both synchronous and asynchronous environments including: ZoomPanopto (UI capture), and Kaltura.

Graduate comprehensive exams and thesis defenses 

Information about graduate student comprehensive exams and thesis defenses will be forthcoming from the Graduate College.

Resources available for virtual instruction 

Matt McLaughlin and the Engineering Technology Center team can provide guidance as to which resources might work for your courses and can provide training.

Distance and Online Education, ITS/Office of Teaching Learning and Technology, and the Libraries are working together to provide support at the following website: Keep Teaching at Iowa (https://teach.uiowa.edu/keep-teaching-iowa).  Critical information for temporarily moving to virtual instruction is available under the following categories: 

  • Technology Solutions 
  • Communicating with and Supporting Students
  • Delivering the Course
  • Facilitating Activities and Assignments

Telecommuting for faculty and staff 

Faculty and staff who wish to temporarily telecommute should discuss options with their supervisor. If remote work is available and appropriate, the faculty or staff member should initiate a Temporary Telecommuting Arrangement form (https://workflow.uiowa.edu/form/engr-temp-telecommute). This form documents the temporary telecommuting arrangement and routes to the supervisor and HR for approval and should be completed prior to beginning telecommuting.

Faculty and staff are also reminded of campus resources available to support you, including: 

Student employees 

Students who work in labs or other offices on campus should contact their supervisors as soon as possible to discuss their work arrangements.

Please contact staff in the Office of the Dean for questions related to: 

  • Undergraduate education: Nicole Grosland, associate dean for academic programs
  • Graduate students and research activities: H.S. Udaykumar, interim associate dean for graduate programs and research
  • Human Resources: Cathy Koebrick, senior HR director
  • Information technology: Matt McLaughlin, chief technology officer
  • Internal and external communication: Jason Kosovski, director of marketing and communications

This is a challenging situation and your help is appreciated in maintaining the university’s commitment to excellence in higher education as we ensure the safety and well-being of students, faculty, and staff. 

Alec Scranton
Dean, College of Engineering

_________________________________________________

March 11, 2020

 

Dear members of the UI community,

Following the identification of COVID-19 cases in Johnson County, the University of Iowa is suspending face-to-face instruction for two weeks following spring break. The university will move to virtual instruction beginning March 23, 2020, and continue online courses through at least April 3, 2020.

We are making this decision proactively to maintain the health and safety of our students, faculty, staff, and patients and in conjunction with the governor and Board of Regents, State of Iowa. We will continue to follow the recommendations of the Centers for Disease Control and Prevention and the Iowa Department of Public Health (IDPH).

Following spring break, students may choose to stay home or return to their residence hall, off-campus housing, or another location. Residence halls and dining services will remain open, and we urge all students to make the choice that is best for their own personal health and safety.

Our campus will remain open to serve those who rely on the University of Iowa Hospitals & Clinics, library services, and recreation and athletics facilities.

Specific information about instruction 

  • Beginning March 23 through at least April 3, lectures, discussion sections, seminars and other similar classroom settings will move to virtual instruction to the greatest extent possible. The university will continue to monitor the situation and communicate any changes to instruction moving forward.
  • We are evaluating classroom experiences such as laboratory and performance classes, and the university will provide specific guidance by March 20, 2020.
  • Following guidance from the Office of the Provost, colleges will share additional information with faculty regarding virtual instruction. Faculty will then communicate with students regarding for their specific courses.

Telecommuting for faculty and staff 

  • The university is preparing plans for telecommuting opportunities, when appropriate, for faculty and staff. Please direct your questions to your supervisor or local human resources representative or find additional information on the staff FAQ on the UI’s COVID-19 website.
  • UI Health Care, including Iowa River Landing, Dental Clinics, and Student Health Services will communicate directly to their employees to ensure necessary staffing to maintain patient care and safety.

Travel

We continue to monitor and prepare for additional cases in Johnson County and will adjust the university schedule or classes as needed. Please check our COVID-19 website for updates and other information.

Keeping our campus safe is our top priority. Thank you for your efforts over the past several weeks to protect your health and the health of our campus community.

Sincerely,

Bruce Harreld, president

Montse Fuentes, executive vice president and provost

Resources

Updates on COVID-19
Centers for Disease Control and Prevention (CDC)
Iowa Department of Public Health (IDPH)

24/7 COVID-19 Hotline for Iowans
Dial 2-1-1

Student Health Nurseline
319-335-9704
*Use number below after hours and on weekends

UI Hospitals & Clinics Integrated Call Center
319-384-8442
800-777-8442
 (toll free)

Travel Advisories
CDC and U.S. Department of State

UI Hospitals & Clinics
COVID-19 Preparedness